Title Clerk - Hi Tech Motorcars

Job Summary:

The Title Clerk will verify costs for the accounting department, including the costs of reconditioning and equipment add-ons and handles the legal transfer of documents for the Department of Motor Vehicles.

Duties/Responsibilities:

• Processes all new and used vehicles for registration in the state in which they will be titled.


• Prepares tax and title documents.


• Submits all legal transfer work to the Department of Motor Vehicles.


• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.


• Checks for accuracy in the application and ensures that all information is complete.


• Prepares payoff checks for new vehicles and trade-ins.


• Maintains a system to verify out-of-state titles.


• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.


• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.


• Prepares stock cards for new and used vehicles.


• Processes yearly renewal of dealer tags in conjunction with comptroller.


• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.


• Cross-trains others to handle title clerk daily responsibilities.


• Maintains a professional appearance and a neat work area.


• Other tasks as assigned.

Required Skills/Abilities:

• Excellent communication skills including active listening.


• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.


• Proficient computer skills with the ability to learn new software.

Education and Experience:

• High school diploma or equivalent preferred.


• At least 2 years of experience in automotive title work.

Equal Employment Opportunity

The policy of Hi-Tech Motorcars is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. Additionally, Hi-Tech Motorcars is committed to being an Equal Employment Opportunity (EEO) Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [email protected]. In your email, please include a description of the specific accommodation you are requesting as well as the job title and job number of the position for which you are applying.