Trade Partner Associate

Trade Partner Associate at Allied Outdoor Solutions

Location: United States
Department: Product Organization
Reports To: Associate Director of Trade Partners

🌟 Mission & Impact

At Allied Outdoor Solutions, Trade Partner Coordinators and Associates are the engine that powers fast, high-quality project execution. Allied Outdoor solutions transforms backyards into new living spaces by designing, building, and/ or remodeling patios, shade structures, pools, and other awesome entertaining spaces.

By managing day-to-day relationships with subcontracted trades, you directly impact how quickly jobs start, how smoothly they run, and how satisfied clients feel at the end. This role is essential to maintaining our reputation for excellence and building beautiful outdoor spaces across Texas.

You don’t just schedule crews — you enable local businesses to thrive and grow!

🎯 Role Overview

The Trade Partner Associate (TPAs) is primarily responsible for delivering all the administrative functions that support the broader Trade Partner Coordinator (TPCs) team while also developing as a future, full-time coordinator through providing coverage for TPC’s when required. 

Trade Partner Coordinators serve as the primary point of contact for subcontracted trade partners and are responsible for fostering strong, long-term relationships with each. Through daily communication, the TPC manages the selection, contracting, and scheduling of these partners.

TPAs & TPCs work in collaboration with Construction Coordinators and Field Supervisors to form a market-based execution team focused on delivering high-quality projects efficiently.

📌 Primary Responsibilities

• Report directly to the Associate Director of Trade Partner Coordination and act as their direct support staff for all TPC activities and special projects
• Support ongoing communication with trade partners regarding scheduling, invoicing, and POs
• Maintain the trade partner Schedule Board and Work Calendar for all TPC’s
• Operate as a Trade Partner Coordinator when the team requires coverage or surge support to:
  • Provide crew scheduling coverage for TPC vacations/ off-hours or during periods of excessive crew needs
  • Assign trade partners to upcoming projects based on availability and scope
  • Create, troubleshoot, and manage purchase order agreements with trade partners
  • Manage change orders related to trade partner purchase orders
  • Verify trade partners are on-site and active as scheduled; communicate activity to internal teams
  • Confirm materials are on-site and jobsite readiness for the next scheduled trade

🧠 Technical Knowledge

• Proficiency with MS Office Suite and Google Workspace (Gsuite) — especially spreadsheets and email
• Comfortable with everyday digital tools: typing, email attachments, PDFs, file management, browsers, and web-based apps
• Basic understanding of construction processes preferred

✅ Ideal characteristics

• Ability to make tactical decisions with awareness of broader business goals
• Skilled in prioritization across multiple tasks and competing needs
• Strong communication and interpersonal skills — especially in negotiation and vendor relations
• Exceptional organization habits and a default to take action to solve problems
• Leverages technology (slack, email, spreadsheets, etc.) to improve efficiency and work output

🏆 Typical qualifications

• Bilingual in English and Spanish, preferred
• 1+ years of experience in project management, scheduling, or similar administrative roles
• Bachelor or associates degree, preferred

📅 Availability & Location Flexibility

• Full (8-5 PM CST Monday through Friday) & part-time positions available
• 100% remote or onsite options, dependent on the candidate 

💵 Compensation & Benefits

• Base Pay Range: $45,000 – $55,000 per year (based on experience)
• Bonus Structure: Performance-based incentives tied to job start velocity, trade responsiveness,, scheduling KPIs, and overall company profit sharing
• Benefits Include:
   • Health, Dental, and Vision Insurance
   • 401(k) with company match
   • Paid Time Off and Holidays
   • Company laptop and communication tools
   • Training and development support