Tradeshow and Event Specialist

Description

The Event and Tradeshow Specialist will be responsible for planning, coordinating, and executing a variety of events and tradeshows for EMS|MC. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. The successful candidate will travel approximately 10-15% of the time to oversee event and tradeshow logistics.

Major Responsibilities/Activities

• Event Planning and Coordination:
• Plan, organize, and execute company events and tradeshows from start to finish.
• Coordinate with internal teams, vendors, and stakeholders to ensure seamless event execution.
• Develop detailed project plans, timelines, and budgets for each event.
• Vendor Management:
• Identify and negotiate with vendors, suppliers, and venues.
• Manage vendor relationships to ensure high-quality services and products are delivered on time and within budget.
• Logistics and On-Site Management:
• Oversee all logistical aspects of events and tradeshows, including setup, tear down, and transportation.
• Ensure all events and tradeshows are compliant with safety and regulatory standards.
• Travel to event and tradeshow locations to manage on-site operations and ensure everything runs smoothly.
• Marketing and Promotion:
• Collaborate with the marketing team to develop promotional materials and strategies for events and tradeshows.
• Ensure brand consistency and visibility at all events and tradeshows.
• Post-Event Analysis:
• Collect and analyze feedback from attendees, vendors, and internal stakeholders.
• Prepare post-event reports to evaluate event success and identify areas for improvement.

Requirements

Required Education, Skills, & Experience

• 3+ years of experience in event planning, tradeshow management, or a similar role.
• Strong project management skills with the ability to handle multiple projects simultaneously.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in event management software and Microsoft Office Suite.
• Willingness to travel 10-15% of the time.
• Ability to lift and carry event materials and equipment as needed.

Preferred Education, Skills, & Experience

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field.

*Please note, our hiring process typically lasts 2-4 weeks with three to four interviews total.*