Training Coordinator

Training Coordinator

Hybrid Remote/In-Person Full-Time (40 hours per week) Position in Oakland, CA (Non-Exempt)

Who We Are

Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, substance recovery, and wrap-around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. All programs are low barrier.  

RP is led by survivors with a focus on reflection, innovation, and connection.  We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate a workplace that appreciates and emphasizes the voices of those most impacted by violence. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust.

Who You Are

You have a strong commitment to preventing interpersonal violence as well as an understanding of, and sensitivity to, serving diverse populations. You have excellent interpersonal skills and strong techniques for relationship building. You believe people should determine their own path towards healing, and have an orientation towards survivor-centered services. You believe in empowering youth’s voice and choice and you have a strong desire to work with youth in underserved communities.

You are a go-getter who enjoys fast paced environments. You enjoy working both collaboratively and independently. You are adept at time management and highly organized with a proven ability to ensure you can meet deadlines, plan, organize and execute. You are comfortable working as part of a team and are an accountable collaborator. You excel at organizing, prioritizing, and following through on multiple time-sensitive projects. You are flexible, creative, and take initiative in handling emergencies. 

What qualifications are required for this position?

You also have:

• A high school diploma or equivalent or greater.


• 2+ years of experience in training coordination, program coordination, or administrative support (nonprofit or social services preferred).


• Strong knowledge of or ability to learn CCL licensing, CARF, and DOJ OVC requirements and training compliance standards.


• Highly organized with the ability to manage multiple trainings, deadlines, and priorities simultaneously.


• Experience with tracking systems or databases (e.g., Google Classroom & Clarity)


• Excellent communication and collaboration skills, with the ability to work across departments


• Demonstrated commitment to trauma-informed practices and serving survivors of domestic violence and human trafficking


• In possession of a valid CA driver's license, proof of insurance, and be approved by RP insurance as a driver in order to drive agency vehicles.  If a staff member cannot be approved by RP insurance as a driver, employment might not be able to continue.  Instances where staff cannot be approved to drive will be reviewed on a case by case basis to determine if employment can continue in their role without driving agency vehicles.  Items considered include but are not limited to: the shift the staff member holds and the frequency/necessity of driving during that shift, the amount of time before the staff member may be approved to drive by the insurance carrier, the availability of other staff on site to drive agency vehicles as program needs require, etc.


• Able to complete all required background checks. Additional requirements may be deemed necessary, including fingerprinting (Live Scan), completion of all Community Care Licensing (CCL) documents, and ability to meet CCL licensing requirements.

What You Will Do

In this role, you will support the Senior Director of Operations in advancing the growth, structure, and long-term sustainability of the agency’s Learning & Development department. You will play a key role in ensuring training initiatives are implemented efficiently, aligned with organizational goals, and responsive to compliance requirements and staff development needs.

Responsibilities include

1. Coordinate and schedule agency-wide trainings, workshops, and Domestic Violence & Human Trafficking (DV/HT) training cohorts


2. Support training compliance efforts by tracking completion, maintaining records, and ensuring alignment with Community Care Licensing (CCL) requirements


3. Manage logistics for trainings, including calendars, registrations, materials, attendance tracking, and follow-up documentation


4. Coordinate and monitor First Aid/CPR trainings, ensuring staff complete both virtual and in-person components within required timelines


5. Collaborate with program leadership to identify training needs and support implementation of learning and development initiatives


6. Maintain training databases, systems, and physical files (e.g., Google Classroom & Clarity) to ensure accurate and up-to-date compliance records


7. Assist with audits, site visits, and reporting by preparing training documentation and compliance verification materials


8. Complete functional timesheets by assigned due dates in compliance with time allocations.


9. Actively participate in reflective supervision sessions.


10. Create and maintain documentation of processes and procedures related to job duties.


11. Other duties as assigned.

Working Conditions

This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be available on-site as necessary given business needs. You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress.

Local travel in the greater Bay Area may be required.

Applying

The pay scale for this role is $36-$39 per hour (non-exempt). The benefits that come with working at RP at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick time, restorative care time, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, salaried position. This is a hybrid position (flex work), with some days required in our Castro Valley office. Applicants must be located in the greater Bay Area.

Preference will be given to internal applicants.