Transaction Coordinator

About the Role 

We’re looking for a dependable, detail-oriented team member who enjoys keeping things organized and running smoothly. As a Transaction Coordinator (also known as a Closing Services Processor), you’ll play a vital administrative role supporting our real estate closing process from start to finish. 

This position is ideal for someone who takes pride in accuracy, clear communication, and follow-through. You don’t need prior experience in real estate or title work—just strong organizational skills, attention to detail, and a steady, team-focused approach. 

This is a long-term administrative role, perfect for someone who enjoys structured work, consistency, and helping a team succeed behind the scenes. 

What You’ll Do 

• Review contracts and orders to ensure all information is complete and correct 

• Prepare, organize, and send out documents such as loan details, fees, and wire instructions 

• Communicate with lenders, agents, and other parties to gather missing information or clarify details 

• Verify figures and fees for accuracy before closing 

• Assemble and review final document packages for closing 

• Request lender approval to release funds once all conditions are met 


• Submit and follow up on official document recordings after closing 

You’ll Be a Great Fit If You: 

• Enjoy administrative work and ensuring everything is in order 

• Take pride in accuracy, organization, and reliability 

• Are comfortable communicating clearly and professionally by email and phone 

• Like working in a supportive, behind-the-scenes role that makes a real impact 

• Are motivated by steady, meaningful work rather than a fast-paced or high-pressure environment 


• Appreciate being part of a company that values teamwork, trust, and long-term commitment 

Helpful Experience (But Not Required) 

• Office administration or clerical experience 

• Background in real estate, mortgage, banking, or other document-heavy roles 


• Experience managing multiple projects or deadlines with attention to detail 

Why You’ll Love Working Here 

• Supportive team environment – you’ll be surrounded by experienced, helpful coworkers who want you to succeed 

• Stable, long-term opportunity – we value consistency and the people who make our work dependable and accurate 

• Professional setting – gain valuable experience in a respected, established industry 


• Commitment to community – be part of a company that cares about doing things the right way 

About Northwest Title Family of Companies 

With over 55 years in the industry, the Northwest Title Family of Companies has built a reputation for professionalism, integrity, and teamwork in the real estate and legal fields. Our law firm, Northwest Law, works hand-in-hand with our title agencies to deliver a smooth, reliable closing experience for clients. 

We’re proud of our collaborative culture, our commitment to our communities, and our team of hardworking professionals who take pride in helping others every day. 

Know someone who’d be a great fit for this role? Have them email [email protected] to start a conversation.