Transportation/Rental Manager

Position Summary
The Transportation Coordinator/Rental Manager is responsible for overseeing all transportation for the school, working closely with all divisions on district, internal, and athletic busing, while also coordinating all school facilities rentals to meet the needs of Delaware County Christian School and community rental requests.

Essential Responsibilities:

Athletics Transportation

• Coordinate transportation for all athletic practices and games in partnership with the Athletics Office


• Assign buses, vans, drivers, and dismissal times based on athletic schedules 


• Maintain and update weekly athletic transportation schedules


• Communicate event locations and logistics to drivers to ensure timely arrivals


• Coordinate with external bus companies for athletic events as needed

Academic & General Transportation

• Schedule transportation for all academic programs, including Lower, Middle, and Upper School class trips


• Communicate transportation schedules with school offices, faculty, and drivers


• Maintain district-coordinated (DC) bus routes, contracts, and rider lists (e.g., West Chester, Downingtown, Plymouth Meeting)


• Notify families and school divisions of any changes to transportation schedules or district busing


• Collaborate with the Business Office to manage transportation billing and family charges


• Coordinate with school districts regarding calendars, student lists, and transportation updates


• Manage transportation logistics during weather-related delays, closures, and early dismissals


• Remain on-site during early dismissals until all students are safely transported or supervised


• Serve as the primary contact for resolving transportation-related issues with districts and families

Operations & Compliance

• Maintain all driver records, certifications, and compliance documentation in accordance with state and consortium requirements


• Partner with HR to forecast staffing needs, recruit, and hire drivers


• Supervise the team of drivers, including scheduling, performance management, and disciplinary actions as needed


• Ensure all vehicles are properly maintained, fueled, and ready for use in coordination with Facilities


• Track and manage van usage, including key distribution and vehicle logs


• Process invoices related to transportation operations (e.g., driver medical exams, drug testing, rentals, insurance, registrations)


• Be on call to respond to transportation issues as they arise
  

Facility Rental Manager

• Serve as the central point of contact for all community facility use inquiries, applications, and rental contracts.


• Scheduling: Maintain the master facility use calendar to prevent conflicts and ensure effective use of auditoriums, gyms, fields, classrooms, and other venues.


• Logistics & Coordination: Coordinate with custodial, maintenance, and technical staff to ensure facilities are cleaned, properly set up, and safe for events.


• Compliance: Ensure all renters adhere to school policies, safety protocols, fire codes, and insurance requirements.


• Financial Administration: Prepare rental agreements, accept payments, monitor fee structures, and track usage data for reporting purposes.


• On-site Supervision: Conduct walkthroughs with clients to assess needs and perform on-site supervision when necessary during special events.


• Communication: Act as a liaison between external groups and school employees to resolve conflicts and address concerns.

Qualifications

• Experience in transportation coordination, logistics, or operations management (school setting preferred)


• Strong organizational and multitasking skills


• Ability to communicate effectively with students, families, staff, and external partners


• Knowledge of transportation safety regulations and compliance requirements


• Proficiency with scheduling systems and basic administrative software


• A passion for Christian education, paired with a commitment to DC’s mission and alignment with biblical values.


• Personal commitment to Jesus Christ and solid understanding of the Word of God. There should be evidence of a godly lifestyle based on a commitment to Jesus Christ.
  

Work Environment

• On-site role with early morning and occasional evening responsibilities


• Availability required during inclement weather or emergency situations


• Frequent interaction with drivers, school personnel, and external transportation providers


• This is a 12-month position. 
  

Organizational Relationships: The Transportation/Rental Coordinator reports to the Director of Operations.

Statement of Faith