Travel & Expense Manager

The Global Travel & Expense (T&E) Manager is responsible for overseeing the company’s global travel and expense program, including policy governance, systems, controls, and operations. This role ensures efficient, compliant, and employee-centric T&E experience while maintaining strong internal controls and scalability. The T&E Manager serves as the primary subject matter expert for travel, expense & employee reimbursement, and corporate card programs. The ideal candidate brings a continuous improvement mindset, strong analytical skills, and the ability to balance policy enforcement with positive employee experience.

JOB DUTIES:

Travel & Expense Policy, Governance & Operations

• Own and maintain global T&E and corporate card policies, ensuring clarity, consistency, and compliance across the organization.

• Develop and update policy documentation, user guides, and training materials as business needs evolve.

• Monitor compliance, investigate exceptions, and proactively address recurring policy violations.

• Partner with Legal, HR, Procurement, and Finance leadership to ensure policies align with regulatory requirements and company values.

Expense Systems & Program Infrastructure

• Serve as system owner and administrator for the global T&E expense platform.

• Manage and maintain system configuration including audit rules, expense types, forms, workflows, travel allowances, GL mappings, and integrations.

• Partner with IT and Finance Transformation teams on system enhancements, upgrades, new tool evaluations, and transformation opportunities.

• Drive process improvements to streamline expense submission, approval, reimbursement, and corporate card reconciliation.

Operations & Reporting

• Oversee end-to-end T&E operations, including expense processing, reimbursements, corporate card management, and travel support.

• Establish and monitor KPIs and metrics to track program performance, compliance rates, cycle times, and spend trend.

• Deliver regular reporting and actionable insights to Finance leadership and key stakeholders on T&E spend and program health.

Corporate Card & Vendor Management

• Oversee the global corporate credit card program including issuance, usage monitoring, controls, and policy compliance.

• Partner with banks, travel management companies, and third-party vendors to manage contracts, service levels, and performance.

• Monitor expense and card activity to identify spend trends, compliance issues, and cost savings opportunities

Controls, Risk & Compliance

• Ensure T&E processes adhere to internal controls and support audit readiness in a SOX-compliant environment.

• Partner with Internal Audit to support audits, address findings, and implement corrective actions.

• Monitor for fraud, duplicate submissions, out-of-policy spend, and other risk indicators.

• Maintain thorough process and control documentation to support audit readiness.

YOU MUST HAVE:

• 5+ years of progressive experience in finance or shared services operations, with at least 2 years managing T&E or expense programs.

• Strong understanding of corporate travel programs, expense policy governance, and corporate credit card operations.

• Hands on experience administering an enterprise T&E platform (e.g., Concur, Navan, Expensify, Coupa).

• Experience operating in a SOX-compliant environment with solid internal controls knowledge.

• Proven leadership and people management experience, preferably managing analysts.

WE VALUE:

• Detail oriented with a strong control mindset

• Highly organized and capable of managing multiple priorities in a fast-paced environment

• Strong analytical and problem-solving skills

• Effective communicator with the ability to partner cross functionally

• Continuous improvement mindset with a bias toward automation and simplification

WHAT'S IN IT FOR YOU:

• This global role will drive process and policy on a large scale and have exposure to various teams and leadership giving you the opportunity to create business relationships outside of your direct team.
• Leave your legacy by establishing processes and procedures that will allow our organization to move safely and comfortably throughout the globe.
• ADI provides comprehensive benefits, including life and health insurance, life assistance program, accidental death and dismemberment insurance, disability insurance, 401k Plan, vacation & holidays.

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