The Traveling Tradeshow Supervisor is responsible for overseeing the on-site execution, setup, and dismantling of trade show exhibits. This role communicates with installation crews, coordinates logistics with General Service Contractors (GSCs), ensures compliance with venue and union regulations, and delivers high-quality exhibit installations on schedule and within budget.
Key Responsibilities
Project Management
Participate in pre-event meetings with internal Catalyst departments.
Review exhibit blueprints, installation manuals, and project specifications before each event.
Identify and resolve on-site challenges while maintaining project timelines.
Crew Leadership & Supervision
Assist in the coordination of contracted labor, union workers, and installation crews.
Assist in monitoring performance and ensure safe work practices.
Oversee labor hours and productivity to minimize overtime and control costs.
On-Site Logistics Coordination
Coordinate inbound freight, material handling, and exhibit component staging.
Work closely with General Service Contractors (GSCs), venue personnel, and show management.
Verify receipt of materials and ensure proper inventory control during installation and dismantle.
Exhibit Installation
Ensure all exhibit structures, graphics, lighting, and technology components are installed correctly.
Maintain quality standards and perform final inspections before show opening.
Dismantle & Asset Management
Oversee the safe dismantling, packing, and outbound shipping of exhibit materials.
Ensure proper labeling, inventory tracking, and protection of exhibit assets.
Client Relations
Serve as the primary on-site contact for clients and exhibit house representatives.
Provide professional communication and status updates throughout the event.
Address client concerns promptly and ensures a positive event experience.
Required Qualifications
Experience in trade show exhibit installation, event production, or experiential marketing.
Proven leadership experience communicating with installation crews and subcontractors.
Ability to read and interpret blueprints, floor plans, and installation drawings.
Knowledge of trade show operations, GSC procedures, and union labor environments.
Strong problem-solving and organizational skills.
Excellent communication and customer service abilities.
Ability to travel extensively and work flexible schedules, including evenings, weekends, and holidays.
Valid driver's license and ability to travel by air and ground transportation.
Preferred Qualifications
Experience with custom exhibit fabrication and large-scale trade show installations.
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