Treasury: Junior Accountant, Full-Time, Non-Exempt

POSITION SUMMARY  

Support the Southern California Conference (“SCC”) in accomplishing its mission, “to exalt Christ by 
cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, 
stewardship, unity in diversity, and relationships and team. 

The Junior Accountant supports accounts payable, accounts receivable, cash receipting, and general accounting functions, ensuring that financial processes are handled responsibly and in alignment with organizational values of stewardship, unity in diversity, collaboration, and service.

ESSENTIAL FUNCTIONS

1. Regular attendance.


2. Accounts Payable:
   Assist with processing and managing all invoices for payment in accordance with established internal controls, organizational policies, and our commitment to responsible stewardship, including:
   
   
   
   1. Documentation & Authorization Review:
      Review all invoices to ensure proper supporting documentation, accurate coding, and appropriate approvals are in place prior to processing. Follow up promptly and courteously with internal departments and external vendors to obtain any missing or clarifying information.
   
   
   2. Invoice Entry & Coding:
      Accurately enter invoices into the accounting system, ensuring proper general ledger coding, departmental allocation, and adherence to payment terms. Maintain attention to detail to support the integrity of the organization’s financial records.
   
   
   3. Payment Preparation & Processing:
      Prepare and process payments to vendors, employees, and affiliated entities using approved payment methods (ACH, wire, or check), ensuring payments are made timely and in alignment with organizational procedures.
   
   
   4. Vendor Statement Review & Reconciliation:
      Review vendor statements regularly, reconcile outstanding balances, and investigate and resolve discrepancies in a timely and professional manner to maintain strong vendor relationships.
      
   
   
   
   


3. Accounts Receivable / Cashiering – Assist with stewarding and accurately processing incoming funds in a manner that reflects integrity, transparency, and respect for donors, members, and ministry partners, including:
   
   
   
   1. Payment Identification & Application:
      Identify the source and purpose of incoming payments and accurately apply funds to the appropriate donor, member, or ministry account in accordance with designated or restricted purposes.
   
   
   2. Daily Receipt Entry:
      Record all daily receipts in the accounting system in a timely and accurate manner to ensure up-to-date and reliable financial records.
   
   
   3. Deposit Preparation & Processing:
      Prepare and process bank deposits promptly, ensuring funds are safeguarded and handled in accordance with established internal control procedures.
   
   
   4. Records Maintenance:
      Maintain organized and secure filing of receipts and supporting documentation in accordance with record retention policies.
   
   
   5. Donor Acknowledgments:
      Prepare and issue donor receipts in a timely, accurate, and professional manner, reflecting appreciation and accountability for entrusted gifts.
   
   
   6. Petty Cash Oversight:
      Balance and maintain petty cash, ensuring proper documentation, reconciliation, and safeguarding of funds at all times.
   
   
   
   


4.  General Ledger:
   
   
   
   1. Assist with creation of journal entries into General
   
   
   2. Assist with monthly account reconciliations as
   
   
   
   


5. General duties:
   
   
   
   1. Establish and maintain electronic and hardcopy files and records
   
   
   2. Assist with office functions and activities as
   
   
   3. Work on other projects as assigned
   
   
   
   


6. Comply with policies and procedures of the Conference, including but not limited to those in the 
   employee handbook and the North American Division Working Policy.


7. Perform other duties as assigned.

REQUIRED QUALIFICATIONS  

 To perform this job, the individual 

• Must perform each essential duty and responsibility satisfactorily, and   


• Be a member of the Seventh-day Adventist Church in good standing, and 


• This position requires occasional travel for local meetings, events, and training sessions, including some 
  training outside of California.


• Meet the requirements listed below. 

           Education and Experience

         Associate degree (AS) in accounting or business or related field from a recognized college or university is                   required. Bachelor’s degree is preferred. At least 3 years related experience is preferred.

          Competencies

• 
  
  
  
  • Ability to read, analyze and interpret basic accounting
  
  
  • Able to apply basic mathematics knowledge (addition, subtraction, multiplication, division, and percentages).
  
  
  • Ability to identify issues, gather relevant information, and draw sound conclusions.
  
  
  • Ability to prepare clear and professional written correspondence.
  
  
  • Accuracy and efficiency in 10-key data entry.
  
  
  • Computer proficiency, including familiarity with accounting software and Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  
  
  • Ability to communicate clearly, professionally, and courteously with internal departments, members, donors, vendors, and ministry partners.
  
  
  • Commitment to maintaining strict confidentiality of sensitive and privileged information.
  
  
  • Strong attention to detail and dedication to accuracy in all work performed.
  
  
  • Ability to manage multiple responsibilities, meet deadlines, and work effectively under time-sensitive conditions.
  
  
  • Ability to work respectfully and effectively with individuals from diverse backgrounds.
  
  
  • Demonstrated ability to contribute positively as a collaborative team member.
  
  
  
  

          Personality Traits

        Professional, good work ethic, flexible, discreet, approachable, proactive, dependable, appropriate and 
        modest attire. 

         Certificates, Licenses, Registrations

        Valid driver’s license. 

PHYSICAL DEMANDS

While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand, walk, use hands and fingers, reach with arms, talk and hear. The employee is occasionally required to climb, balance, stoop and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distant, color and peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate. Extended hours and travel may occasionally be required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.