Undergraduate Medical Education Coordinator

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Job Summary
The Institutional Coordinator, Graduate Medical Education is responsible for managing and implementing a full range of activities and duties necessary for the operation and ongoing development of the Regional Sites in Southwest Georgia.

Qualifications
Bachelor's Degre in business or healthcare discipline or Associate's degree and 4 years additional experience (Required)
Master's Degree in business or healthcare discipline (Preferred)

Work Experience
3 or more years related experience, including, demonstrated proficiency in Microsoft Office Suite (i.e Word, Excel, PowerPoint, and Access) and financial management tools.

Essential Functions
Arrange placement/rotations and clerkship schedules and resident scheduling (i.e., orientation, night call, etc) for students in ambulatory, inpatient, emergency room, and/or sub-specialty settings.
Support strategic and operational goals of the Phoebe-Academic Medical Education Division at the Phoebe Putney Health System level.
Develop and implement detailed process and system designs for all UGME, GME, Clinical Research and Community Engagement functions within the department and Regional Sites.
Serve as the primary contact for issues, problems, and concerns.
Perform basic budgetary functions, including completing budget change forms, completing/tracking various expense requests forms, and monitoring the status of the budget; maintains records and files of budget expenditure information, supplies, student data, office activities, and employee leave and time data.
Leads and manages the process for the procuring and updating affiliation agreements and letters of agreement for clinical sites.
Recruitment of sites and faculty. Collaboration with all the educational programs, leadership, and faculty in developing and supporting.
Key communication with community, faculty, students, and administration.
Manage Program Managers at Regional sites
Oversee student experience at internal and external sites to assure adherence to protocols and standards of LCME.
Ensure available housing is secured for student rotation, and ability to resolve issues related to housing if necessary and well-being.
Plan and execute community events related to building partnerships.
Key leader in the clinical rotation development adhering to ACGME requirements.

Additional Duties
Adheres to the hospital and departmental attendance and punctuality guidelines.
Performs all job responsibilities in alignment with the core values, mission and vision of the organization.
Performs other duties as required and completes all job functions as per departmental policies and procedures.
Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs).
Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs.
For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
Wears protective clothing and equipment as appropriate.