Unit Coordinator

The Unit Coordinator is responsible for performing a variety of clerical functions to support the providers and patient care staff.  This position enters patient calls/messages into the Electronic Medical Record database, ensures patient medical records and information that is needed is available and documented, schedules patient appointments and prepares applicable medical record forms.  The Unit Coordinator answers phone calls and relays messages to care team members and other resources necessary for patient care. 

Essential Duties and Responsibilities:  

Coordinates activities of Care Unit to support provider and patient care staff including monitoring provider schedules, is aware of add-ons, cancellations, no shows and overbooks, and schedules patient appointments for any testing, referral or follow up appointments that are needed.  

•  Schedules are up to date and accurate, changes are made in a timely manner, and using the proper communication methods  Customer feedback 
• Effectively uses communication systems for both routine and emergency transactions and communications 
• Demonstrates ability to provide care or service adjusting approaches to reflect developmental levels and cultural differences of population served 

Orders and maintains adequate stock of office supplies and other supplies needed for patient care.  

• Stock is maintained appropriately and is always available to medical providers 

Performs telephone, refills and order encounters or direct communication with care team in a timely fashion to meet patient needs including requesting/obtaining patient reports as necessary.  

• Patient needs are met in a timely manner  
• Peer feedback  
• Customer feedback 
• Effectively uses communication systems for both routine and emergency transactions and communications 

* While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary. 

Education & Licensure:  

• High School diploma/GED 

Knowledge, Skills & Abilities:  

• Excellent communication and listening skills 
• Demonstrated ability to work independently with little direction and manage multiple demands and priorities 
• Time management and prioritize multiple tasks 

St. Croix Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values. 

Mission: To deliver care driven by excellence, guided by heart, and grounded in community.

Vision: To be a trusted partner in providing healthcare that is personal and accessible to all, by adapting to meet the needs of our communities, and support lifelong well-being.

Values: Integrity. Respect. Compassion. Collaboration

Here at St. Croix Health, we offer our employees with a robust benefits package that includes:

• Health, vision and dental insurance
• 403b retirement program with employer match
• Paid time off
• Short-term disability, long-term disability and life insurance options
• Education reimbursement
• Employee assistance program (EAP)
• Wellbeing incentive program
• Free parking

St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80+ providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St. Croix Falls is the ideal place to work, live and play.