Unit Secretary - Full Time - Days

Position Summary:

Under the leadership of the Director, Nursing, the Unit Secretary is an active member of the department team that provides administrative and secretarial support and services that is consistent with the strategic vision, goals, philosophy, and direction of the Nursing department and CRHS.  The Unit Secretary performs a variety of reception and clerical support duties relating to the operation of an assigned nursing unit and assists the nursing staff in the delivery of care as directed. 

Basic Qualifications:

• Education:

Requires a high school diploma or a GED state certification with an emphasis in Office Occupations and Administrative Skills.    

• Experience:

Requires up to three months of work-related experience or any equivalent combination of education, training and experience.

• Licensure, Registrations & Certifications:

Requires and maintains a certification in Basic Life Saving (BLS). (If BLS certification is not current upon hire, it must be obtained within three (3) months of hire.)

A Certified Nursing Assistant certification is preferred.

Essential Job Responsibilities:

• Screens guests and telephone calls and notifies the nursing staff, or records and relays messages.


• Establishes, maintains, and revises record keeping and filing system. Classifies, sorts and files correspondence, articles, records, and other documents.


• Gathers data unit records and prepares, completes, and/or processes reports, records, billings, etc. which require an understanding of both the Nursing department and CRHS policies and procedures.


• Opens, sorts, and distributes mail.


• Requisitions office supplies and distributes supplies when received.


• Transcribes physicians’ orders and routes them to appropriate departments.


• Completes manual requisitions as necessary.


• Enters, quires and retrieves data related to physician orders, unit inventory stock levels and drug discontinues and holds.


• Generates the surgery, radiology, and treatment sheets for each nursing unit.


• Tracks status of test results and files.


• Enters messages for physicians and all consultation requests into the system.


• Discharges patients from nursing units, places physician's patient summary sheets on patient charts daily


• Orders patient care and stock supplies for the patient care unit and maintains adequate unit supplies.


• Conducts a clerical review of patients’ medical records from admission through discharge, and for forwarding transcription and reports to HIM for retention.


• Prepares reports and compiles statistics as required.


• Assists the nursing staff in providing basic care to patients as needed.


• Performs other related job duties as assigned.