Utility Coordinator/Admin Assistant

Eland Engineering, a GAI Consultants company, is looking for a Utility Coordinator/Administrative Assistant to work out of our West Palm Beach, FL office location. The successful candidate will have had at least 2 years of related experience and the minimum requirement of a high school diploma from an accredited high school.

Essential Duties and Responsibilities include:

• Supplies administrative support services to the Maintenance staff and assumes the role as an administrative liaison with internal and/or external sources.


• Performs routine office or clerical support tasks according to well established.


• procedures. Examples of work performed may include sorting and distributing, mail,


• photocopying, filing, posting or proofing data, or answering telephone calls


• and recorded messages.


• Work performed may also include composing routine correspondence, preparing routine reports, scheduling meetings or appointments, screening and directing incoming calls, providing information, maintaining files, or transcribing dictation.


• Prepares documents using Microsoft applications; formats, proofs, edits for errors.


• Assist Project Supervisor on the data entry of the inventory tracking database.


• All other tasks assigned by the Department.


• Perform regular visits to all ITS storage locations under this Contract;


• Monitor stock level at all storage locations


• Ensure all storage locations are well kept and organized


• Be responsible for ITS inventory in MIMS


• Support the Contractor’s Project Manager, Lead Operations Supervisor and technicians with inventory and warehouse duties including but not limited to spare parts inventory, MIMS ID/barcode assignment, parts procurement, parts tracking and replenishing, Return Material/Merchandise Authorization (RMA) processing.


• Perform other tasks assigned by the Department.

Experience required: 

• Two (2) years of experience in a position of similar requirements or equivalents.


• Understanding of office principles.


• Good interpersonal and telephone skills.


• Communicate in English clearly and concisely, both orally and in writing.


• High level of skill in the use of all Windows based applications.


• Ability to write meeting minutes and file all materials based on ISO 9001


• standards.


• Ability to coordinate real time activities and priorities.


• Proficiency of all office-related equipment.


• Prepares documents using Microsoft applications; formats, proofs, edits for errors.


• Maintain a valid driver’s license.

Education required:

• High school diploma from an accredited high school. Technical coursework in related fields is preferred.

Reports to:

• ITS Maintenance Supervisor

Competencies include:

• Oral and written communication skills


• Ability to work as part of a team


• Commitment to perform tasks in a safe manner


• Maintain high quality standards

Why Eland: 

At Eland, a GAI company, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join Eland and distinguish yourself in a company poised for unlimited growth.  

We offer competitive salaries, excellent benefits, and a professional work environment.

Benefits of Working at Eland Include:

• Health Insurance


• Dental Insurance


• Vision Insurance


• Long-term Disability Insurance


• 401K Retirement Plan with company match


• Life Insurance


• Paid Holidays


• PTO accrual


• Applicable Continued Education Programs


• Applicable Certifications and Professional License Fees


• Applicable Technical Training and Certification Cost