V101 - Personal Executive Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Responsibilities include, but are not limited to:

• Managing and updating CRM records in Clio

• Assisting with client communication through RingCentral and Gmail

• Maintaining confidentiality in all written and verbal communication

• Communicating with clients and managing follow-ups

• Organizing files, tasks, and documentation

• Supporting immigration-related processes when needed

• Prioritizing tasks and ensuring timely completion

• Assisting with various administrative duties based on evolving needs

• Preparing and organizing client information and materials

• Providing executive-level support with professionalism and discretion

Requirements:

• Experience in Immigration Law is a plus

• At least 1 year in an Executive Assistant role

•  Software and tools:Clio, RingCentral, Gmail

• Experience with immigration processes is appreciated

• Clio experience is strongly preferred

• Ability to work with minimal training

• Must be comfortable interacting with clients and managing follow-ups

• Proficient in organizing files, tasks, and documentation

Work Schedule: Monday-Friday
Location: Remote Pacific Standard Time [PST]

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.