Vehicle & Equipment Coordinator

Are you passionate about vehicles and enjoy a dynamic, hands-on work environment? Join our team as a Vehicle & Equipment Coordinator and play a key role in managing the auction process for motor vehicles and equipment!

In this role, you’ll assist the Vehicle Manager with every step of the auction journey—from intake to sale. You'll help photograph and showcase vehicles in our auction catalog, troubleshoot mechanical issues, and coordinate transportation and diagnostics to ensure safety and readiness. Your day-to-day will also include maintaining vehicle presentation, from washing to snow and ice removal, ensuring every vehicle looks its best for potential buyers.

If you thrive in a fast-paced environment, enjoy problem-solving, and have a keen eye for detail, this is the perfect opportunity for you. Join us and be part of an exciting team where no two days are the same!

Position is:  Hourly                                                                Position Reports to:  Vehicle & Equipment Sales Manager

Position Supports: Vehicle & Equipment Manager, COO

The Vehicle Sales Coordinator is Responsible For:

1. Complete intake and pickup process for vehicles & equipment, maintaining accurate and complete logbooks following APAA guidelines.


2. Schedule and participate in the drop-off or pick-up process for vehicles & equipment consigned to APAA for auction.


3. Assist in managing vehicles & equipment, photographing for sale, writing detailed descriptions, verifying vehicles & equipment are working, and organizing the yard.


4. Help the Vehicle Manager diagnose, assess, and disclose mechanical, electrical, and other technical issues affecting the fleet of vehicles.


5. Wash, vacuum, and fuel vehicles at an off-site location as required.


6. Drive, park, and move motor vehicles & equipment. Jumpstart if required.


7. Act as a safety checkpoint by performing visual inspections to ensure vehicles adhere to safety standards. Report any safety concerns to the Vehicle and Equipment Manager.


8. Assist with the preparation of vehicle &equipment registration, title, tags, and any other legal documentation.


9. Ensure the proper and secure storage of consignor keys as well as the vehicles & equipment.


10. Perform other duties and projects as assigned.

Supervisory Responsibilities

This position does not have any supervisory responsibilities.

Knowledge, Skills & Abilities

1. Experience with a digital camera or smartphone with a camera preferred.


2. Knowledge of photography & lighting techniques is preferred.


3. Ability to lawfully operate motor vehicles, other than commercial vehicles, equipped with standard and automatic transmissions.


4. Familiarity with gasoline and diesel engines, and 2-volt electrical systems.


5. Ability to obtain a Forklift License and drive Forklift.


6. Good organizational skills.


7. Ability to meet attendance requirements.


8. Ability to maintain a positive, supportive, solution-focused attitude.


9. Ability to lift 50 pounds independently safely, and heavier weights with team lift methods safely as well.


10. Ability to stand or sit for extended periods while cataloging inventory.

Minimum Qualifications

1. High school diploma or GED equivalent.


2. Ability to work in outdoor hot or cold environments.


3. Minimum of one year of photography experience and/or training are preferred, but not required.


4. Proficiency in MS Office and/or Google Workspace Applications.


5. Valid Alaska Driver’s license.


6. Ability to pass a background and reference check.

Working Environment

The work environment characteristics described here represent those that must be met by an employee to perform the essential functions of this job successfully.  APAA is a locally grown and Alaskan-owned small business that maintains high standards within a fast-paced environment that requires regular attendance and attention to multiple ongoing tasks that may overlap. Occasional overtime is required.

 Job Type:         Full-time

 Benefits:          401(k)

                           401(k) matching

                           Employee Assistance Program

                           Employee Discount

                           Paid Time Off

                           Paid Holidays

                           Professional Development Assistance

                           Referral Program

                           Non-Employer Funded and Voluntary Supplemental Health Benefits

Schedule:         M-F, 9a-6p, 1-Hour Unpaid Break for an 8-Hour Shift

Experience:      Photography experience and/or training preferred, but not required.

              Proficiency in MS Office and/or Google Workspace Applications.

General Standards

1. All client materials and information will be held strictly confidential outside the company.  


2. All telephone calls and correspondence, both internal and external, will be returned within one business day and within two hours whenever possible.


3. All employees are responsible for utilizing company technology accurately to leverage online resources and further our competitive advantage in the market.


4. Every member of the team is responsible for bringing solutions to the table; we never present a problem without a recommendation for its resolution.


5. Each member of the team is responsible for the relationships we have with our clients; attention to client experience is always top of mind.


6. Employees will provide staff assistance as requested, with a spirit of helpfulness. This means each employee may be asked from time to time to cover in other departments as a matter of exception, not routine.


7.  Employees are encouraged to recommend ideas for the betterment of the company, innovations, and improvements within their department and position.