Vendor Labor Payables Specialist

Responsibilities

• Process independent contractor invoices and ensure timely payments within established terms.


• Prioritize tasks and manage competing deadlines in a fast-paced environment.


• Process child support withholding orders through QuickBooks and remit payments as required.


• Maintain accurate and up-to-date contractor records and payment information.


• Assist with new contractor onboarding and ensure all required documentation is completed accurately.


• Prepare and distribute Form 1099-NEC documentation as required.


• Collaborate with Workforce Coordinators to resolve contractor invoice and payment discrepancies.


• Maintain the confidentiality and accuracy of sensitive contractor financial information.


• Perform additional duties as assigned and adapt to changing workload requirements.

Requirements

• Proficiency in QuickBooks, particularly in accounts payable functions.


• Proficiency in Microsoft Office Suite, particularly Excel.


• Strong written and verbal communication skills.


• Excellent organizational skills and attention to detail.


• Ability to prioritize tasks and meet deadlines in a fast-paced environment.


• Strong interpersonal and customer service skills.


• Ability to maintain confidentiality when handling sensitive financial information.


• High school diploma or equivalent required.


• At least 1 year of experience in accounts payable, bookkeeping, payroll, or a related clerical role preferred.


• Experience processing independent contractor payments and 1099 reporting is a plus.


• Typing speed of 35–40 words per minute and proficiency with 10-key.

Physical Requirements

• Ability to sit and work at a computer for extended periods.


• Ability to occasionally lift up to 20 pounds.

Benefits & Perks

• Medical and supplemental insurance.


• Eight paid holidays.


• Five vacation days.


• Five sick days.


• Employer-sponsored short-term disability insurance.


• Employer-sponsored life insurance.