Vendor Payables Clerk

POSITION SUMMARY

Organizes, analyzes (including but not limited to calculating gross profit) and prepares vendor invoices for payments. Perform other team related tasks pertaining to Houchens Markets, Priceless Foods, Save A Lot, Crossroads, JR. Food, and Food Giant as assigned by supervisor. 

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions  

• Help open and pass out store mail coming in daily. 
• Preform general office duties, such as filing, answering telephones, and handling routine correspondence
• File store invoice mail daily in respective file cabinets and store slots. These include Markets, Priceless Foods, Save A Lot, Crossroads, JR Food, and Food Giant. 
• End of week sort vendor invoices from stores (Markets, Priceless Foods, Save A Lot, Crossroads, JR Food, and Food Giant) and pass out to clerks. 
• Process payments owed to many vendors, research, compare to vendor statements, and prepare uploads for payment
• Analyze cost/retail and gross profit percentages to ensure they are within the standard range.
• Develop and Maintain vendor listing with updated contacts and vendor number
• Research missing or questionable unpaid invoices.
• Maintain a professional working relationship with vendors and co-workers. 
• Perform other related tasks as assigned by supervisor. 

POSITION QUALIFICATIONS

Competency Statement(s) 

• Accountability - Ability to accept responsibility and account for his/her actions. 
• Accuracy - Ability to perform work accurately and thoroughly. 
• Adaptability - Ability to adapt to change in the workplace. 
• Analytical Skills - Ability to use thinking and reasoning to solve a problem. 
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea. 
• Autonomy - Ability to work independently with minimal supervision. 
• Communication, Oral - Ability to communicate effectively with others using the spoken word. 
• Communication, Written - Ability to communicate in writing clearly and concisely. 
• Decision Making - Ability to make critical decisions while following company procedures. 
• Detail Oriented - Ability to pay attention to the minute details of a project or task. 
• Enthusiastic - Ability to bring energy to the performance of a task. 
• Friendly - Ability to exhibit a cheerful demeanor toward others. 
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. 
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. 
• Interpersonal - Ability to get along well with a variety of personalities and individuals. 
• Organized - Possessing the trait of being organized or following a systematic method of performing a task. 
• Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous. 
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. 
• Reliability - The trait of being dependable and trustworthy. 
• Responsible - Ability to be held accountable or answerable for one’s conduct. 
• Self-Confident - The trait of being comfortable in making decisions for oneself. 
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative. 
• Tactful - Ability to show consideration for and maintain good relations with others. 
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines. 
• Tolerance - Ability to work successfully with a variety of people without making judgments. 
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED) 

Experience: No prior experience necessary

Computer Skills: Ability to navigate software programs including but not limited to Lotus, Excel and Word.

Other Requirements: Maintain a team-working environment by covering responsibilities and /or assisting with other positions.

PHYSICAL DEMANDS 

Physical Demands Lift/Carry 

Stand O (Occasionally) 

Walk O (Occasionally) 

Sit F (Frequently) 

Handling O (Occasionally) 

Reach Outward O (Occasionally) 

Reach Above Shoulder O (Occasionally) 

Climb O (Occasionally) 

Crawl N (Not Applicable) 

Squat or Kneel O (Occasionally) 

Bend O (Occasionally) 

Lift/Carry

10 lbs or less O (Occasionally) 

11-20 lbs O (Occasionally) 

21-50 lbs N (Not Applicable) 

51-100 lbs N (Not Applicable) 

Over 100 lbs N (Not Applicable) 

Push/Pull 

12 lbs or less O (Occasionally) 

13-25 lbs O (Occasionally) 

26-40 lbs N (Not Applicable) 

41-100 lbs N (Not Applicable) 

N (Not Applicable) Activity is not applicable to this occupation. 

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day) 

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) 

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day) 

Other Physical Requirements 

Vision (Near, Distance, Color, Peripheral, Depth Perception) 

Sense of Sound (telephones, fire alarms, speakers) 

Sense of Smell 

WORK ENVIRONMENT 

Office Environment. 

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Houchens Food Group is an equal opportunity employer. Hiring decisions are made without regard to race, color, sex, national origin, religion, disability, or pregnancy. Applicants may request accommodations based on religious beliefs, disability, or pregnancy.

Subject to pre-employment background and drug screening.