Vendor Sourcing Manager

About Modern Construction Services

Modern Construction Services is a fast-growing commercial construction and facilities maintenance company built on accountability, craftsmanship, and results. We execute complex projects with precision, and we expect the same discipline, organization, and attention to detail internally. Our teams are highly proficient professionals who take pride in delivering exceptional outcomes — on every project, every time.

As we scale, we are strengthening our internal operations and leadership structure to support the next phase of growth. This is not about filling seats. It is about building a company that operates with clarity, ownership, and high standards at every level.

Our culture is grounded in six core values:

Communication — We communicate professionally, clearly, and ethically — internally, with our clients, and with every partner and stakeholder we work with.

Growth — We pursue continuous improvement as a company and as individuals, striving toward our maximum potential in everything we do.

Inclusion — We foster a respectful, supportive environment where diverse perspectives are valued and every team member is empowered to contribute.

Philanthropy — We invest our expertise, resources, and energy to be a positive force in the communities where we operate.

Quality — We hold ourselves to the highest standards of excellence, care, and attention to detail — delivering work our clients can depend on and our teams are proud of.

Transparency — We earn trust through honesty, openness, and accountability at every level of the organization.

If you thrive in an environment where expectations are clear, accountability is real, and performance matters, you will find meaningful opportunity here.

About the Role

The Vendor Sourcing Manager oversees the development, optimization, and performance of our national vendor and subcontractor network. This role blends data analysis, vendor management, compliance oversight, and team leadership to ensure our Facilities Maintenance division operates with speed, accuracy, and reliability.

We are looking for a highly proficient, organized professional who brings a proactive and energetic leadership style to every aspect of this role. You are business savvy, enthusiastic, and commercially aware — someone who drives performance at every level, from vendor negotiations to team accountability. You know how to influence outcomes, build trust with clients and internal teams, and move work forward with clarity and purpose.

In this role, you will take a hands-on approach to driving the growth and reliability of our vendor network, supervising a high-volume team, managing vendor relationships, and negotiating contracts that protect the company's interests. You will ensure all compliance documentation is current, organized, and always audit-ready — because in this environment, the details are never an afterthought.

This role is ideal for a driven, results-oriented professional with a background in trades, procurement, or vendor management who thrives in a structured, performance-driven environment and is motivated by the opportunity to make a measurable impact.

Reports To: FM Operations Manager

Key Responsibilities

Leadership & Team Management

• Supervise, coach, and evaluate department staff
• Provide training, development, and performance feedback
• Communicate KPIs, goals, and responsibilities clearly and consistently

Vendor & Subcontractor Management

• Cultivate and manage subcontractor relationships through scheduled calls and check‑ins
• Evaluate and select vendors based on trade, location, pricing, quality, and delivery speed
• Negotiate contracts to secure favorable terms and conditions
• Mediate and resolve vendor/subcontractor account or contract disputes
• Support FM operations and client facilities nationwide as needed

Compliance & Documentation

• Process new vendor applications and collect required documents (COIs, W9s, certifications, contracts)
• Maintain an accurate, up‑to‑date vendor/subcontractor database
• Ensure all documentation meets company standards and compliance requirements
• Protect sensitive financial and client information through proper data‑handling practices

Data Analysis & Reporting

• Collect, analyze, and interpret data to identify trends and operational opportunities
• Build reports and visualizations to support decision‑making
• Provide insights that expand and optimize the vendor network
• Operate effectively in a high‑volume environment with urgency and accuracy

Systems & Tools

• Enter and maintain data in work‑order systems, accounting platforms, and databases
• Utilize spreadsheets, word processing, scheduling, and cloud‑sharing tools (Outlook, Excel, Word, SharePoint)
• Operate standard office equipment (printers, scanners, copiers, phones)

• 5+ years of customer service and procurement/vendor management experience in a high‑volume environment (FM preferred)
• 3+ years in a supervisory or management role
• Strong analytical skills, including trend identification and data visualization
• Excellent verbal and written communication skills
• Ability to manage both onshore and offshore team members
• Experience with compliance, contract management, and vendor relations
• High school diploma or GED

Preferred

• Certifications in supply chain management, project management, or related fields
• Experience running sourcing events or working in large, complex organizations
• Proficiency with Excel, MS Access, or similar database tools
• Background in trades, construction, or facilities maintenance (industry flexibility allowed with relevant experience)

Physical Requirements

This role operates in a climate‑controlled office environment using standard office equipment. Occasional lifting of up to 25 lbs may be required.

Equal Employment Opportunity

Modern Construction Services is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds to apply and do not discriminate based on race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, veteran status, or any other protected characteristic.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)

Compensation: Base Salary: $75,000

Bonus: KPI-based, paid annually   

On-Target Earnings: $90,000–$100,000                    

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