Vice Principal of Operations - Antonian College Preparatory High School

Description

Employment status: Full-time

FLSA Status: Exempt/Salary

Reports to: Principal

Position Summary:

The Vice Principal of Operations is an executive leadership role at Antonian College Preparatory High School, responsible for managing and directing the school’s operational and administrative infrastructure. This position supports the Principal in ensuring long-term organizational sustainability, strategic growth, and alignment with the mission of Catholic education.

With a focus on high-level oversight rather than day-to-day execution, the Vice Principal of Operations provides visionary leadership, supervisory management, and strategic direction in the areas of finance, facilities, communications, enrollment and retention, and advancement support. The Vice Principal of Operations ensures that all operational functions enable a safe, efficient, and mission-driven environment that supports the formation of students in faith, scholarship, integrity, and service.

Essential Responsibilities

Strategic Financial Oversight

• Lead the strategic planning and execution of the annual operating budget in partnership with the Principal and Finance Council.
• Oversee all financial operations including forecasting, long-range planning, and internal controls.
• Supervise the Business Office and ensure accurate, timely reporting of all financial data.
• Collaborate with the Principal to develop tuition models, financial aid policies, and stewardship of donor funds.
• Serve as the school’s primary liaison to the Department of Catholic Schools and the Archdiocesan Business Office in all matters of finance.

Operational Leadership

• Direct all non-instructional operations including facilities, technology, food service, transportation, and safety/security.
• Supervise and evaluate department heads and external vendors responsible for operational functions.
• Ensure compliance with federal, state, local, and Archdiocesan policies related to campus operations.
• Lead the implementation of campus improvement plans and capital projects, in coordination with the Facilities Committee.

Personnel Management

• Supervise non-academic support staff including administrative, facilities, maintenance, and business operations personnel.
• Establish departmental goals and performance standards, conduct evaluations, and provide leadership development opportunities.
• Foster a culture of professionalism, accountability, and mission alignment across all operational teams.
• Collaborate with the Principal on strategic staffing plans and hiring processes for operations-related roles.

Enrollment & Retention Strategy

• Provide strategic oversight of the school’s enrollment management efforts, ensuring that operational systems support recruitment and retention goals.
• Collaborate with the Director of Admissions and Director of Communications on data-driven enrollment strategies.
• Support the development of partnerships with feeder schools and community organizations to enhance recruitment pipelines.
• Use analytics to evaluate retention trends and identify areas for improvement in the student and family experience.

Advancement and Institutional Support

• Support the Principal and Advancement Office in donor cultivation, alumni engagement, and capital campaign planning.
• Ensure that operational infrastructure supports fundraising success, including database systems, reporting, and event logistics.
• Contribute to long-term advancement strategy by aligning facilities and resource planning with development goals.

Communications and Community Engagement

• Provide leadership and oversight for external communications to ensure consistency in messaging, branding, and community outreach.
• Supervise communications staff or vendors and ensure alignment of digital platforms, publications, and school-wide announcements.
• Serve as a visible and articulate representative of Antonian’s mission and operations to internal and external stakeholders.

Institutional Leadership

• Serve as a key member of the school’s administrative team and act on behalf of the Principal as needed.
• Participate in strategic planning, policy development, and accreditation processes.
• Collaborate regularly with the Department of Catholic Schools and other Catholic school leaders to align with best practices.

Qualifications

Minimum Requirements

• Bachelor’s degree in Business Administration, Educational Leadership, or related field.
• Minimum of 5 years of leadership experience in school operations, finance, or administration, with supervisory responsibility.
• Proven success in managing cross-functional teams and leading large-scale organizational systems.
• Strong interpersonal, analytical, and strategic thinking skills.
• Practicing Catholic or strong alignment with the mission and teachings of the Catholic Church.

Preferred Qualifications

• Master’s degree in Business, Educational Leadership, or related field.
• Experience in Catholic education or nonprofit leadership.
• Familiarity with TCCB ED accreditation standards and Archdiocesan operational policies.
• Bilingual in English and Spanish is a plus.

Key Competencies

Strategic Leadership

• Sets vision and direction for operational excellence aligned with mission.
• Team Management
• Leads, develops, and evaluates staff to ensure accountability and performance.
• Financial Acumen
• Demonstrates expertise in budgeting, forecasting, and resource stewardship.
• Communication
• Provides clear, consistent, and mission-aligned communication.
• Problem-Solving
• Anticipates challenges and leads solution-oriented planning and execution.
• Mission Integration
• Embeds Catholic values in all operational leadership and decision-making.

Additional Requirements

• Valid driver’s license and insurance.
• Willingness to work occasional evenings and weekends for school events.
• Commitment to the core values and mission of Antonian College Preparatory High School.