Video Distribution Coordinator

A Hybrid working model

What does a Video Distribution Coordinator do at Hogarth?

The Distribution Group is responsible for ensuring the accurate airing of all broadcast materials both nationally and regionally. The Video Distribution Coordinator is a highly organized individual responsible for broadcast traffic. They will act as the primary liaison between departments within the agency and external contacts to ensure on-time airing of spots.

Key Responsibilities:

• Ensure the accurate and timely distribution of creative content via Extreme Reach based on Account direction, media buys, and one-off requests


• Create and send traffic instructions as needed via Mediaocean, noting any special instructions from the Account team


• Request creative rotation from the Account team as needed, based on product, estimate, and market


• Serve as the central communication link between Media, Production, and Account teams, as well as external network personnel, to align on deadlines and material availability


• Proactively coordinate with Asset Management, Creative, Talent, and Rights Licensing to ensure all assets are available and valid for use


• Issue and maintain ad codes via the Ad-ID database and report on talent use for all trafficked creative


• Manage financial and administrative tasks with a high degree of integrity, including creating purchase orders, processing invoices, and approving close alerts


• Actively monitor budgets for production jobs and inform the Account team when project estimates need to be revised


• Establish and maintain strong professional relationships, working with disciplines like Ad Operations and Content Management to share best practices and streamline processes


• Maintain and support all company standards as specified within the Quality Management System


• Perform other duties and projects as assigned with a reliable and positive attitude

Requirements:

• Strong communication and organizational skills


• Agency experience is preferred; a background in billing is also helpful but not required


• Demonstrated ability to work under pressure, multitask effectively, and work collaboratively as part of a team to ensure timely responses


• Proficiency with the Microsoft Office suite is required


• Experience with Mediaocean (Spot/National Toolkits), Extreme Reach, Ricochet billing system, or other relevant software is highly preferred but not required

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