Vital Records State Registrar

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Job Title:  

Vital Records State Registrar

Agency:

Department of Public Health

Job Requisition ID:

JR0000007503

Shift:

Day (United States of America)

Compensation Details:

PAY GRADE: Q
SALARY: DEPENDS ON QUALIFICATIONS

Job Description:

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Who we are. We protect lives. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact.  No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents
• Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths 
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
• Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you

 
As the Registrar within the Office of Vital Records at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.

JOB SUMMARY:
Under the direct supervision of the Director of the State Office of Vital Records, this position serves as the State Registrar for the Georgia Department of Public Health State Office of Vital Records and is responsible for ensuring the integrity and effective management of recording, amending, issuing and statistical reporting of Georgia’s vital events.   This position is also responsible for providing training and guidance to the 159 local vital records registrars and stakeholders, as well as overall system implementation, upgrades, and enhancements.

JOB DUTIES AND RESPONSIBILITIES:

• Administer and enforce the provisions of Georgia statutes, rules, and regulations for the efficient administration of the State Office of Vital Records ensuring compliance with all state and federal regulations and requirements.
• Assist in directing, supervising, and controlling the activities of all persons when they are engaged in activities pertaining to the State Office of Vital Records.
• Serve as the legal custodian of vital records.  
• Issue guidance to local vital records registrars and other partners and stakeholders.
• In collaboration with the DPH Chief Information Officer and the Information Technology division, manage the development of the electronic registration and issuance system, and its internal control and security of data by serving as the process owner of the vital records data system relative to ongoing maintenance, operation, and changes and improvements with internal units and external vendors.  
• Develop and implement policies and procedures for public health data collection, statistical projects and research, the maintenance of vital records, analysis of statistical data and reporting requirements.
• Provide the Data Quality and the Regional Training and Support teams with direction, management, and professional development necessary to ensure the teams effectively meet goals and objectives.
• Develop and conduct training programs to promote uniformity of policy and procedures throughout the State in matters pertaining to the State Office of Vital Records and vital statistics.
• Prescribe, furnish, and distribute all forms required by regulations, and prescribe such other means for transmission of data, including electronic submission, as will accomplish the purpose of complete, accurate, and timely reporting and registration.
• Prepare and publish in print or electronically reports of vital statistics of this state and such other reports as may be required by the department.
• Provide to other state agencies and local health agencies information derived from vital records and vital reports as required under state regulations, as deemed necessary for local health planning and program activities.
• Serve as project director for CDC/NCHS’s Vital Statistics Cooperative Program, which sets national standards for data collection and through which data is transmitted for inclusion in national health statistics.
• Perform other related duties as assigned.

Minimum Qualifications:

Bachelor's degree in operations management, business administration, or a related field which includes five (5) years in a managerial or supervisory role;
or
Nine (9) years of related professional experience which includes five (5) years in a managerial or supervisory role;
or
Five (5) years of experience required at the lower level Sr Mgr, Business Ops (GSM012) or position equivalent.

Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

PREFERRED QUALIFICATIONS:

• Preference will be given to applicants who in addition to meeting the minimum qualification possess the following:
• Master’s degree in a relevant field, such as public administration, public health, statistics, epidemiology, or demography.
• Sufficient experience with vital records information technology, emerging technologies, statistical analysis, and effective data management.
• Knowledge and prior experience with state and federal vital records statutes and regulations.
• Sufficient experience in the field of public health statistics and epidemiology, including demography, statistical methods, and research design, principles, and methodology.
• Experience overseeing data systems and data activity in state government environment.
• Experience with system interoperability and data exchange.
• Experience with legislative issues including the commenting on proposed legislation, and interpretation of pertinent state statutes or regulations as it relates to an Office of Vital Records.
• Ability to evaluate the effectiveness and data quality of a Vital Records programs, operations, and activities and make recommendations for change.
• Ability to build strong partnerships and relationships across multiple functions, locations, and governmental agencies (i.e., state, local and federal).
• Excellent judgment and creative problem-solving skills, specifically related to unique problems and new process design, change management and conflict resolution skills.
• Demonstrated experience in program management; specifically communicating goals to stakeholders and staff, developing, and executing plans for implementation, establishing project timelines and project budget.
• Exceptional written, oral, interpersonal, and presentation skills with the ability to effectively interface with senior leadership and state legislators.
• Experience managing statewide vital records programs.

Additional Information:

Georgia Department of Public Health Commissioner and  leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals.  A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.

Employment Information

Current State employees are subject to State Personnel Board rules regarding salary.

DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: [email protected].

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Minimum Qualifications:

Bachelor's degree in operations management, business administration, or a related field which includes six (6) years in a managerial or supervisory role; or ten (10) years of related professional experience which includes six (6) years in a managerial or supervisory role; or six (6) years of experience required at the lower level Sr Mgr 2, Business Ops (GSM013) or position equivalent.--Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.