Position Type: Full-Time, Salaried Compensation: Annual salary 52,000 - 60,320, based on experience Schedule: Flexible based on department needs; typically Monday through Friday.
Position Summary
The VIVA Talent Staffing Coordinator supports daily staffing and administrative operations for VIVA Talent Solutions. This position manages PRN therapist schedules, communicates facility coverage needs, and helps maintain current employee credentials and department records.
Working closely with the VIVA Talent Manager and department leadership, the Staffing Coordinator serves as a point of contact for PRN therapists and facility teams to support timely communication, organized scheduling, and consistent coverage.
Essential Duties and Responsibilities
PRN Therapy Staffing and Scheduling
Manage and maintain PRN therapist schedules across participating facilities.
Collect and organize therapy coverage needs from facility leadership.
Send available shifts and coverage needs to PRN therapists and follow up on availability.
Coordinate shift assignments and confirm scheduling details with therapists and facility contacts.
Keep staffing calendars and tracking tools current, including open needs, pending assignments, and confirmed coverage.
Communicate schedule changes, cancellations, and outstanding coverage needs promptly.
Escalate unresolved staffing needs or scheduling concerns to the VIVA Talent Manager.
Provide scheduling coverage during the VIVA Talent Manager's planned absences.
Employee Compliance and Records
Monitor employee license, CPR certification, and SNF Clinics training requirements.
Track upcoming expirations and send renewal reminders.
Follow up with employees to obtain updated documentation and maintain accurate records.
Conduct routine audits to identify missing, expired, or incomplete information.
Escalate compliance concerns to the VIVA Talent Manager.
Department and Administrative Support
Monitor shared email inboxes, respond to routine inquiries, and route requests requiring additional attention.
Assist with tracking therapy modalities, maintaining related records, and following up on outstanding items.
Maintain department spreadsheets, employee records, and administrative tracking tools.
Support clear and timely communication between PRN employees, facility contacts, and department leadership.
Assist the VIVA Talent Manager and department leadership with special projects and other duties as assigned.
Qualifications
Previous experience in staffing, scheduling, administrative support, or a related role preferred.
Experience in healthcare, therapy services, or supporting a PRN workforce preferred.
Strong organizational skills and attention to detail.
Ability to manage changing schedules, prioritize competing needs, and meet deadlines.
Professional written and verbal communication skills.
Proficiency with Microsoft Outlook, Excel, and other standard office applications.
Ability to learn staffing, scheduling, and employee tracking systems.
Ability to work independently, follow established procedures, and recognize when an issue requires escalation.
Ability to handle confidential employee information with discretion.
Flexibility to adjust work hours based on department and staffing needs.
Working Relationships
This position works closely with the VIVA Talent Manager, department leadership, PRN therapists, facility leaders, and human resources teams to support staffing coverage and consistent department operations.
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