VMS Support Administrator

Bring your personality to the Malone team! Go-getter. Straight-talker. People person. If that sounds like you, consider joining us for our mission. At Malone, there is nothing we love more than helping people and companies connect to accomplish amazing things.

About Us:
Malone is a private, award-winning company dedicated to providing staffing and recruitment needs to clients across the nation. Ranked on the SIA 2024 Top 100 List as one of the Largest Staffing Companies in the US, it is our pleasure to serve as the workforce resource and to make a positive impact on people’s lives.

Malone is actively recruiting a detail-oriented and systems savvy VMS Support Administrator to join our team. If you are passionate about working with data, a problem-solver, and building relationships with clients, we would love to hear from you.

Position Summary:
The VMS Support Specialist is primarily responsible for managing day-to-day operations within multiple Vendor Management Systems (VMS), ensuring accurate data entry, compliance, and timely communication between clients, MSPs, and internal teams. This includes supporting field offices, auditing, and driving process improvements.
Location: Louisville, KY 40299
Job Type: Full-time

Primary Responsibilities:

• Monitor multiple VMS platforms to manage staffing requisitions and ensure timely updates
  


• Perform audits to ensure alignment between VMS and internal systems
  


• Provide administrative support to field offices and serve as a VMS resource
  


• Utilize ATS (Bullhorn) for candidate, client, and payroll details


• Develop and maintain relationships with MSP partners and clients


• Work with internal teams and SAM to improve VMS processes and branch support


• Coordinate with offshore teams to prioritize client positions and address sourcing challenges


• Identify and implement process improvements to reduce VMS-related tasks


• Conduct wage analysis and present findings to MSPs/clients


• Identify new business opportunities within MSP/VMS programs
  


• Stay updated on state labor laws and employment regulations to ensure compliance

Qualifications:

• Experience in an administrative role providing support in a process-driven setting
  


• Exceptional communication (written and verbal) and customer service skills


• Must have strong organizational skills and high attention to detail


• Must be skilled in learning new systems quickly


• High sense of urgency


• Must be able to work in office Monday - Friday 8:00 am - 5:00 pm

The Perks:
• Full Benefits Package including health, dental, vision, and life insurance
• Opportunities for internal advancement
• Relaxed office environment with casual dress code
• Fun, results-driven culture
• Career Development Opportunities
• Opportunity to work with a talented and driven team to support you
• Paid Time Off and 11 paid company holidays
• Partnership with Point University, an accredited institution, to provide tuition discounts
• 2 Paid Days of Giving 
• Health and Dependent Care FSA options
• 401K with Company Match

Management Registry, Inc. hiring decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

For more information, please contact our corporate office at 1-866-805-8600.