Voucher Examiner Mid-Level

OBXtek is seeking several Voucher Examiners: Mid-Level to support Direct Hire (DH) staff in the Office of Finance, mid-level financial management personnel support USAID payment operations, voucher examination, invoice analysis, and electronic disbursement scheduling.

The Voucher Examiner performs moderately complex financial management functions requiring independent judgment, high technical proficiency, strict adherence to federal laws, regulations, and contractual requirements, and close coordination with internal and external stakeholders.

Personnel work jointly with USAID Direct Hire staff to ensure that commercial invoices, grant vouchers, cooperative agreements, interagency agreements, and Intra-Governmental Payment and Collection (IPAC) transactions are properly received, meticulously reviewed, accurately recorded, and scheduled for payment.

This labor category operates within a high-volume, time-sensitive payment environment and performs non-inherently governmental functions under established procedures and internal control frameworks.

Key Responsibilities:

Voucher Examination & Invoice Auditing

• Examine and review complex commercial invoices, grant vouchers, cooperative agreements, interagency agreements, and IPAC transactions to ensure legality, absolute accuracy, and compliance with contractual provisions, Federal Acquisition Regulations (FAR), and Agency payment procedures.
• Verify that requested services were rendered, goods were delivered, costs are allowable and allocable, and appropriate funding authorizations are active before scheduling disbursements.
• Identify, document, and formally communicate deficiencies or non-compliance in invoice submissions by vendors, contractors, and employees; coordinate corrective actions and conduct systematic follow-ups to ensure prompt resolution.
• Apply working knowledge of federal payment policies, applicable provisions of the Code of Federal Regulations (CFR), and USAID guidelines during the review and execution of payment documentation.

Regulatory Compliance & Financial Reconciliation

• Strictly apply Prompt Payment Act (PPA) provisions by tracking invoice timelines, identifying late payments, supporting the automated calculation of interest penalties, and executing corrective processing as needed.
• Perform comprehensive research and analysis to reconcile vendor accounts, subsidiary ledgers, and general ledger records within the Phoenix financial system.
• Maintain, organize, and systematically audit physical and electronic payment files to ensure proper record retention, support award and contract closeouts, and fulfill internal and external audit readiness requirements.
• Prepare supporting documentation and coordinate with the Department of the Treasury to track stop-payments on undelivered checks and obtain official copies of canceled checks.

Communication & Process Management

• Communicate clearly, responsively, and professionally with external vendors, internal project officers, and Agency stakeholders regarding billing status, missing documentation, and payment timelines.
• Manage multiple payment and examination actions concurrently, maintaining a high volume of output while meeting strict, time-sensitive federal deadlines.
• Adhere strictly to established internal control procedures while maintaining absolute confidentiality regarding sensitive financial, proprietary vendor, and personnel data.

Candidates must have no prior work experience with/for USAID

Have or be able to obtain a Public Trust

Education

• Education & Basic Experience: The Mid-Level Voucher Examiner must possess a bachelor’s degree in Accounting, Auditing, Finance, Business Administration or a closely related field, and 4 years of experience at a USG department or agency in government payments and reconciliation or 9 years of experience in the above activities. The additional 5 years can be substituted for a bachelor’s degree.
• Federal Experience: A minimum of three (3) years of direct, specialized experience supporting Federal Government payment processing, voucher examination, invoice tracking, or federal accounting operations.
• System Knowledge: Demonstrated operational knowledge and hands-on experience utilizing the Department of the Treasury's Secure Payments System (SPS), Treasury Check Information System (TCIS), and Treasury’s G-Invoicing and IPAC.
• Financial Systems Literacy: Practical experience working with federal financial management systems and electronic workflow applications (direct experience with the Momentum accounting system is highly desirable).
• Core Competencies: Exceptional attention to detail, robust analytical and reconciliation capabilities, comprehensive understanding of the Prompt Payment Act (PPA), and the ability to maintain professional communications and performance standards in a fast-paced environment.

Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education.

We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.

As a government contractor, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMC Level 2, CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.

OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.