Warehouse Coordinator

Company : Nov Inc.

Job Type : Full Time

Cut And Shoot, United States

Job Description - Warehouse Coordinator

Description

Ensure all shipments are processed accurately and delivered on time to support drilling, completion, intervention, and exploration activities.
Maintain compliance with company policies, transportation regulations, and safety requirements for all outbound and inbound shipments.
Coordinate effectively with operations teams, rig personnel, vendors, and logistics providers to meet critical delivery schedules.
Monitor shipment status and proactively resolve transportation, documentation, or delivery issues to prevent operational disruptions.
Optimize inventory movement and warehouse processes to improve efficiency, reduce costs, and enhance service levels.
Maintain accurate shipping, inventory, and logistics records to ensure visibility and traceability of materials.
Support offshore and remote-location logistics by ensuring proper documentation, packaging, and transportation arrangements.
Drive continuous improvement initiatives focused on safety, reliability, operational efficiency, and customer service.
Achieve high levels of operational readiness by ensuring critical equipment and materials are available when and where needed.
Foster strong communication and collaboration across supply chain, warehouse, and field operations teams to support business objectives.

Responsibilities

Assist in the shipment of tools, equipment, and materials to upstream field locations (onshore and offshore).
Execute and track urgent shipments to support drilling schedules and wellsite operations.
Ensure adherence to special instructions related to destination, environmental conditions, and rig requirements.
Prepare accurate shipping and export documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, and MSDS.
Ensure compliance with international trade regulations (ITAR, EAR), IATA, IMDG, and DOT hazardous material shipping standards.
Process outbound shipments using JD Edwards ERP and other logistics management systems.
Maintain proactive communication with global sales teams, operations coordinators, and rig logistics personnel.
Manage backlog and shipping priorities to meet tight project deadlines.
Maintain a clean, safe, and compliant shipping area per QHSE (Quality, Health, Safety, and Environmental) standards.
Respond to field and internal stakeholder requests in real-time via phone and email.
Support additional logistics or warehouse tasks as required by the supervisor.
Must be able to perform in a dynamic, fast-paced upstream logistics environment.
Familiarity with oilfield equipment and upstream supply chain practices.
Ability to work extended hours during rig mobilizations or urgent callouts.
Must be able to lift/move light shipping materials and operate in a warehouse setting if required.
Reasonable accommodations will be made for individuals with disabilities, in accordance with company policy.
Behavioral Competencies
Strong problem-solving skills with a sense of urgency and accuracy.
Capable of independent decision-making in time-sensitive logistics scenarios.
Effective communicator across field, office, and third-party logistics channels.
Team-oriented with a high level of adaptability to changing operational demands.
Technical Competencies
Proficient in Microsoft Office Suite (Excel, Outlook, Word, Teams).
Working knowledge of JD Edwards or similar ERP system.
Experience preparing international and domestic shipping documentation.
Familiar with Incoterms, rig logistics, and customs clearance procedures.

Qualifications

High School Diploma or equivalent required.
2–3 years of experience in oilfield logistics or upstream supply chain or equivalent distribution experience.
1–2 years in a shipping, dispatch, or logistics coordination role, preferably supporting rig operations preferred.

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Warehouse Coordinator

Job Description - Warehouse Coordinator

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