F

Wildfire Administrative Assistant

icon building Company : Fond Du Lac Band Of Lake Superior Chippewa
icon briefcase Job Type : Full Time
icon geo-alt United States

Job Description - Wildfire Administrative Assistant

Description
Division/Department: Resource Management / Forestry - Onsite
Location: Fond du Lac Resource Management and Tribal Court Building – As designated
Reports To: Wildfire Supervisor
Probationary Period: 90 days – Full time; 120 days – Part time
FLSA Status: Non-Exempt (hourly)
Classification: Non-Child Related CB
Driver’s License: Level 1 - Driver’s License Required.
Rate of Pay:  $17.31 ` $19.47


Responsibilities


  • Files Accomplishment reports for fuels and prevention projects

  • Files and organizes receipts for wildfires, both local and off-unit.

  • Assists the Wildfire supervisor with ensuring invoices for fire suppression are sent in a timely, professional manner

  • Assists Wildfire Supervisor with handling IQCS and CHS statuses of wildfire staff.

  • Is contactable and available to produce copies of files such as receipts, Travel forms, reports, purchasing forms, and other documentation as needed.

  • Assists Wildfire Supervisor with tracking budgets.

  • Takes meeting notes

  • Delivers and picks up supplies and needed or requested.

  • Maintains files regarding equipment readiness and needs

  • Assists the Wildfire Supervisor with documenting wildfire personnel status, availability, time and files.

  • Works with Wildfire supervisor and Fuels Technician to document fuels projects and wildfires with programs such as InForm, NFPORS, ArcCollector, and Survey123

  • Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.

  • Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.

  • Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.

  • Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.

  • Maintains a clean and organized work area.

  • Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.




Qualifications


  • Valid Driver’s License issued in the US is required.

  • High School Diploma or equivalent is required.

  • Office experience, telephone experience, and knowledge of office machines are required.

  • Experience in purchasing, paying invoices, and maintaining inventory is required.

  • Knowledge of computer applications to include word processing, databases and/or data entry, Spreadsheets and Microsoft Outlook is required.

  • Experience utilizing and maintaining file organization systems is required.

  • Experience in creating a manual or electronic filing system is desired.

  • Meeting NWCG FFT2 qualifications is desired.

  • Operations consist of shift work; seven days a week and on holidays.

  • Ability to communicate effectively orally and in writing is required.

  • Ability to work independently and establish priorities is required.

  • Attention to detail and accuracy is required.

  • Ability to establish professional and harmonious working relationships on all projects and with all parties involved.

  • Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.

  • Subject to pre-employment and annual background checks.

  • Subject to immunization review and submitted proof of required vaccinations

  • Travel is required.




           PHYSICAL REQUIREMENTS:



  • Normal physical requirements




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