WLM-2025-15 Secretarial Assistant 2 Non-Stenographic (INTERNAL POSTING)

Salary :

$53,807.27 - 78,268.07 yearly

Company : Nj Department Of Environmental Protection

Job Type : Full Time

Trenton, Nj

Number of Applicants

000+

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Job Description - WLM-2025-15 Secretarial Assistant 2 Non-Stenographic (INTERNAL POSTING)

Open to: Division-Wide
Work Week: NE (35-hour) Work Week
Salary: (A17) $53,807.27 - $78,268.07
Opening Date: 7/24/2025
Closing Date: 8/7/2025
Existing Vacancies: 1

Program/Location
Department of Environmental Protection
Watershed and Land Management
Watershed Protection & Restoration
Tidelands Management
501 East State Street
Trenton, NJ 08625

Scope of Eligibility
Open to permanent employees in a competitive title who work for the Division of Watershed Protection and Restoration and meet the requirements below.

Description
Under supervision, provides secretarial, administrative and clerical support to an assigned deputy division director, assistant director, bureau chief, or organizational equivalent who is responsible for the administration of major programs, including administration of a large sub-divisional unit and management of large regional, field, or satellite installations (four or more regional entities), or dean of a State college; types correspondence and reports, prepares letters on more complex matters, provides requested information to internal and external customers, maintains the schedule of appointments and the daily engagement calendar of the executive official; utilizes various information systems for daily work assignments used by the agency, office, or related units; does other related duties as required.

Specific to the Position
Duties include responding to phone call inquiries for general operations of the Bureau of Tidelands Management as well as status inquiries concerning the processing of Tidelands applications; maintaining the Bureau Liber books (property deeds), mailing grants and leases; preparing billing and purchase order paperwork; issuing deed notices for recording with the County for properties that are not in compliance with State regulations; scheduling monthly public meetings; and performing other work essential to the operation of the Bureau as needed.

Preferred Skill Set
Typing, phone and email skills, communication, use of NJ Environmental Management System database, scanning equipment including large scanners for site plans, understanding the billing system, spreadsheets, and Microsoft Word documents, as well as a general understanding of the Tidelands program.

Requirements
EXPERIENCE: Four (4) years of experience in secretarial and administrative clerical work.
NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.

License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/

Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.

Employee Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:

Paid Benefit Leave
Holiday Pay
Alternative Workweek Program*
Telework*
Pension
Deferred Compensation
Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
Flexible and Health Spending Accounts (FSA/HSA)
Commuter Tax Savings Program
Public Service Loan Forgiveness (PSLF)
Tuition Reimbursement*

*Pursuant to the State/Department's policy, procedures, and/or guidelines.

Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.

Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.

DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.

The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.

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WLM-2025-15 Secretarial Assistant 2 Non-Stenographic (INTERNAL POSTING)

Job Description - WLM-2025-15 Secretarial Assistant 2 Non-Stenographic (INTERNAL POSTING)

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