Date: 10/29/2026
Job Title: Women of Legacy Coordinator
Division: Women of Legacy
FLSA: Non-Exempt
Location: Oklahoma City, OK - On-Site
Schedule: Full-Time, to include evenings and weekends as required
Reporting Manager: Women of Legacy Manager
Travel: Potential for some travel is dependent upon the candidate; up to 6 trips annually
Salary: $20.00-24.00 per hour, depending on experience.
Salary may be adjusted based on local market rates.
POSITION SUMMARY
The Women of Legacy Coordinator plays a key role in supporting the Women of Legacy program through the coordination of data management, event registration systems, program administration, and event execution. This position is responsible for maintaining accurate constituent and program data across CRM platforms, supporting donor and event-related processes, and assisting with the planning and delivery of Women of Legacy events and initiatives.
The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Success in this role requires strong administrative, communication, and problem-solving skills, along with the ability to collaborate effectively across departments and contribute to the overall fundraising goals of the Development team.
DUTIES & RESPONSIBILITIESResponsibilities:
- Maintain, update, and analyze accurate data within the Customer Relationship Management (CRM) system for the Women of Legacy portfolio, ensuring data integrity and effective reporting support
- Create, manage, and oversee event registration platforms, ensuring a seamless registration experience and accurate participant tracking
- Prepare and coordinate event and program materials, including collateral, gifts, name badges, attendee materials, and other program resources
- Coordinate with event vendors regarding payments, contracts, event setup, logistics, and related administrative processes to support successful program execution
- Maintain program records, organize documentation, and record meeting notes to support program operations and continuity
- Support data reconciliation and resolution efforts by collaborating with internal departments to address cross-functional data needs and discrepancies
- Champions the Museum of the Bible's mission to invite all people to engage with the transformative power of the Bible
- As required, inclusion in official or incidental photographs and videos for MOTB and/or guests
- Perform additional duties and responsibilities as assigned in support of the Women of Legacy program and departmental objectives.
QUALIFICATIONS & REQUIREMENTSKnowledge:
- Bachelor’s degree preferred, but not required
- 1-2 years of experience working in CRM-driven environments
- High-level administrative or event experience preferred.
Skills:
- Expert written and verbal communication skills
- Proficient in MS Office Suite, CRMs, and registration platforms
- Ease in learning software applications
- Strong organizational and administrative skills
- Ability to coordinate assigned projects and tasks, prioritize deadlines, monitor progress, and communicate updates as needed
- Manage multiple priorities and maintain accurate records in a deadline-driven environment
- Excellent problem-solving and conflict resolution skills
- Provide quality customer service.
Abilities:
- Self-driven, proactive, quick learner with the ability to prioritize tasks, manage multiple responsibilities, and adapt in a fast-paced, deadline-driven environment
- Thorough and highly attentive to detail, exceptionally organized, with strong multitasking abilities
- Personal and professional integrity, including the ability to manage confidential information and exercise sound judgment and discretion
- Able to interpret program, event, and giving data; identify trends and opportunities; and provide recommendations that support reporting accuracy, future event success, and organizational goals
- Ability to evaluate information, consider alternatives, and make decisions within the scope of assigned responsibilities
- Able to maintain collaborative relationships with a variety of external vendors and internal departments
- Demonstrates a professional and friendly demeanor in interactions with internal and external stakeholders
- Positive representative of the Museum of the Bible's values and mission
- Able to adapt to changing priorities, work schedules, duties, and event needs in accordance with operational requirements and applicable wage and hour laws.
- Able to stoop, stand, climb, and occasionally lift a minimum of 20 lbs. as required.
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