Work Coordinator- Project Controls & Documentation

This Opportunity

WSP is seeking a Work Coordinator – Project Controls & Documentation for our Power & Energy team in Amarillo, TX to support utility construction operations in the area. This position will serve as a central resource for maintaining project schedules, inspection coverage, construction documentation, and project records.

The ideal candidate will be highly organized, comfortable working with multiple active construction projects, and able to coordinate effectively with Operations Managers, inspectors, and other project stakeholders.

The primary objective of this position is to keep project information, documentation, and schedules organized, accurate, current, and visible to the appropriate teams.

Your Impact

• Maintain and update construction schedules based on current project information.
• Maintain inspector coverage and assignment schedules.
• Track upcoming construction activities, key milestones, inspection needs, and schedule changes.
• Maintain current project drawings, specifications, revisions, and supporting construction documentation.
• Manage document control and revision/version tracking.
• Maintain organized project files within SharePoint and other applicable systems.
• Verify required project documentation is received, complete, appropriately identified, and properly filed.
• Track outstanding documentation, action items, and information needed from project stakeholders.
• Coordinate schedule and documentation updates with Operations Managers and inspectors.
• Communicate relevant schedule changes and project-document updates to affected personnel.
• Maintain project trackers and provide regular schedule/status information to Operations leadership.
• Identify missing, outdated, duplicate, or conflicting project information and coordinate resolution with the appropriate party.
• Assist with project closeout by helping ensure required construction and inspection records are complete and organized.

• The ideal candidate is proactive, detail-oriented, and comfortable taking ownership of project information. This person should not wait for documentation or schedules to become a problem before addressing them.

• Success in this position means Operation Managers and inspectors can rely on the project information being current, organized, accessible, and accurate

• Support continuous improvement of project tracking and document-control processes.
• Coordinate with the Inspection Support & Training Coordinator to ensure inspectors receive current documentation and project information.
• This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.
• Position is located at client offices.
• Occasional travel may be required depending on project-specific requirements.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.
   

Who You Are

Required Qualifications

• 5+ years of experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, or a similar construction environment.
• High School Diploma 
• Previous experience in project coordination, project controls, document control, construction scheduling, or construction administration.
• Experience maintaining multiple project schedules and trackers simultaneously.
• Experience working with construction drawings, specifications, revisions, and project records.
• Proficiency with Microsoft Excel, Outlook, Teams, Word, Bluebeam, and SharePoint.
• Strong attention to detail and ability to identify discrepancies in schedules and documentation.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating with multiple stakeholders.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Strong ability to quickly adapt to change and demonstrate flexibility to a variety of schedules and hours to meet business needs.
• Travel may be required depending on project-specific requirements.

Preferred Qualifications

• Experience supporting field inspectors or construction management personnel.
• Familiarity with project closeout and construction recordkeeping.
• Experience with construction scheduling or project-controls systems.

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