Workday Records Coordinator (Human Resource Assistant)

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Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Do you want to provide Workday administrative support to ODHS employees, and grow to your potential in a positive work environment with a diverse and inclusive unit?  Then this might be the perfect position for you!

The Office of Human Resources (OHR) serves as a strategic partner to the ODHS Director, its customers, providing proactive, comprehensive human resources services, in alignment with agency and program mission and goals. OHR works closely with internal customers on workforce strategies that support agency and program strategies, organizational advancement and a healthy workplace culture of ongoing development and feedback, to help ensure ODHS has the right people with the right skills, training, and support to do their work, now and in the future.

Summary of Duties

The Workday Records Coordinator supports the operation of Human Resources for the Oregon Department of Human Services

This position is responsible to ensure accurate records by performing a variety of technical, confidential duties, record keeping, research, and problem solving.

This includes ensuring personnel action requests are complete and assigned to the appropriate analyst based on workload and priority.

The Workday Records Coordinator regularly pulls reports in Workday and disseminates for review by the Senior Workforce Strategy Manager.

This position collaborates with Workforce Strategy Data Analyst to develop search criteria and reports for Workday Team Lead to help highlight areas of improvement.

Minimum Qualifications

Two years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program; OR
Three years progressively responsible administrative, clerical or record-keeping support experience

College-level course work may substitute for the general experience requirement based on 45-quarter units per year.

The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

Essential Attributes

• Detailed oriented and highly organized
• Strong Customer service and communication skills
• Critical thinking and strong problem solving ability
• Commitment to Diversity, Equity and Inclusion.

We are looking for candidates who have:

Attention all candidates! A COVER LETTER IS REQUIRED.  You must attach the cover letter where you are addressing and describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. If applicable, please clearly indicate if a degree has been completed when providing education history.  Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Working Conditions

• Position requires the incumbent to work a professional work week, (typically Monday – Friday) where the hours of work may fluctuate on a daily and weekly basis.
• Requires working with multiple projects, priorities, and dealing with demanding issues,
• Managing confidential information,
• Working with conflicting and/or short timelines, and some travel. Is subject to fluctuating workloads,
• Priorities in dealing with sensitive and/or political issues.
• Occasional overnight travel may be required. This position will be eligible for remote work.
• Hybrid opportunity

Background Checks and Requirements

• A valid driver’s license and acceptable driving record are required for this position.
• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ and Oregon National Guard preference:

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

General Information

• This is a permanent, full-time position and is represented by a union.  
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Amy Acree. If you contact the recruiter, please include the job requisition number.
• Email: [email protected]