Workers' Compensation Defense & Subrogation Secretary

Mullen & Filippi, a respected law firm with 15 offices across California, offers comprehensive legal services to employers on workplace injuries and employment-related concerns. We provide full-time employees with an excellent benefits package, including medical, dental, vision, life insurance, 401 (k) matching, sick leave, and vacation benefits. Our office features a quiet environment, business casual attire, and complimentary coffee and tea.

Job Purpose:

Perform legal secretary duties for workers' compensation defense, including civil calendaring and filing for subrogation cases.

Duties and Responsibilities:

• Prepare and file court documents for workers' compensation and subrogation cases.
• Knowledge of civil calendaring procedures required for subrogation matters.
• Manage calendars and deadlines for hearings, depositions, and court proceedings.
• Proofread materials for grammar, spelling, and formatting.
• Draft correspondence and legal documents related to workers' compensation cases.
• Organize and maintain files in the case management system.
• Prepare case management statements, settlement documents, and trial exhibits.
• Document and bill for all billable work in compliance with firm procedures

We are an equal-opportunity employer. Diversity, Equity, and Inclusion are part of everything that we do.

• Prior workers' compensation defense experience required.
• Civil calendaring and filing experience required.
• Familiarity with Superior Court rules and websites.
• Familiarity with the California Code of Civil Procedure as it relates to civil litigation deadlines.
• Familiarity with vendors used for discovery, service of process, and court filings; State Court filing and/or e-filing procedures.
• Excellent knowledge of Microsoft Outlook and Word required
• Strong writing, proofreading, spelling, and grammar skills.
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction.

The ideal candidate will be highly organized, detail-oriented. Must possess excellent verbal and written communication skills. This position requires critical thinking skills, and the ability to problem-solve. In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals.