Workplace Coordinator

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for five consecutive years (2021–2025), the firm has also earned multiple Best Places to Work awards.

Job Purpose:

The Workplace Coordinator operates under the direction of the Office Manager and Firm Managing Partner to provide comprehensive administrative and operational support, including managing vendor communications, providing internal communications and resources, tracking inventory and supplies, and assisting with office organization and relocation projects. This role complete various special projects to ensure efficient day-to-day firm operations.

Duties and Responsibilities:

• Provide support in preparation and day-of coordination for company-wide and local events (e.g., spring picnics, law clerk trainings, golf tournaments, partner meetings, bowling events, )


• Contact vendors to initiate pricing discussions and gather preliminary quotes


• Organize and track swag inventory


• Support snack and office supply ordering, including conducting stock checks to confirm inventory needs align with vendor orders


• Assist with office relocation and storage area projects, including closing vendor accounts, coordinating furniture pickup, IT coordination, office notifications, updating spreadsheets


• Maintaining cleaning, removing and organizing office equipment, furniture, and surplus of supplies


• Assist with updates to the firm resume and collaborate on the monthly newsletter (including entering birthdays, anniversaries, peer recognitions, )


• Track MCLE credits and courses, assist with certification of current training programs, and maintain ongoing compliance tracking


• Distribute legal resources (WorkComp Central, Sullivan on Comp, and Lexis) information to new hires and follow up with those pending access


• Send headshot requests, follow up with employees, and provide finalized headshots for website updates (with approval)


• Assist on various projects regarding data maintenance, phone calls, organizing spreadsheets, or other various items needed


• Communicate with the team regularly on Outlook, phone, and Zoom


• Complete additional administrative tasks and one-off projects as needed

Skills / Qualifications:

• Prior experience in office administration or operations


• Strong organizational, follow-up, and multitasking tasks skills


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)


• Familiarity with Canva and Adobe Suite


• Ability to initiate professional business correspondence and coordinate with vendors


• Ability to work collaboratively while also handling independent projects


• Inventory management and basic budgeting awareness preferred


• Strong reading comprehension, attention to detail, tracking compliance items, and data entry skills with a focus on accuracy


• High school diploma or equivalent required; associate or bachelor degree preferred

ADA / Physical Requirements:

• Frequent use of hands and fingers to operate office equipment and movement throughout office spaces and storage areas


• Prolonged periods of sitting and working on a computer


• Occasional lifting and/or moving of items up to 50 pounds (e.g., boxes of supplies, office materials, furniture items, )


• Regular communication via phone, email, and in-person interactions

The ideal candidate will be highly organized, detail oriented and work well under pressure, with the ability to juggle multiple projects simultaneously. Must possess excellent communication skills, be a team player, and have pride in work product. This is a fast-paced position that requires a sense of urgency while maintaining accuracy.

Albert & Mackenzie is an established and growing California workers' compensation defense law firm with a strong presence throughout the state. Recognized as a Great Place to Work in 2021, 2022, 2023, 2024, and 2025, the firm has also received multiple Best Places to Work awards.

Albert and Mackenzie offers a competitive compensation package to include 100% company sponsored employee Medical, Vision, Short Term Disability, Long Term Disability and Life insurance benefits, a 401k plan, paid time off, and optional voluntary dental and ancillary plans. We offer excellent work/life balance in a collaborative and casual work environment.

Job Type: Full-time; Non-exempt 

Location: Agoura Hills, CA; Hybrid – 3 Days in office

Compensation: $24.00 – 28.00/ hour

Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage.

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