Yacht StarShip Finance & Administrative Coordinator

Manthey Hospitality is Tampa Bay’s premier operator of passenger vessels, with a fleet of 14 vessels ranging from upscale dining cruises to water taxis.   The fleet includes Yacht Starship Dining Cruises, Craft, Pirate Water Taxi, and Lost Pearl Pirate Adventure Cruises.  Join Tampa’s fastest-growing fleet and be part of creating a sea of memories for our guests and our crew.  

The Finance & Administrative Coordinator is a full-time, experienced role responsible for providing advanced accounting and administrative support within a multi-entity hospitality organization. This position plays a key role in daily financial operations, reconciliations, and reporting, and requires a high level of discretion, accuracy, and independent decision-making. The role works closely with accounting leadership and serves as a trusted support resource across departments.

Administrative Responsibilities

• Provide high-level administrative support to the VP of Administration
• Manage office operations, including supply procurement, vendor coordination, and postage systems
• Assist with correspondence and document preparation
• Maintain highly organized and secure electronic and physical filing systems
• Identify and implement improvements to administrative processes and workflows
• Take on expanded responsibilities and leadership in administrative functions as proficiency and trust are      demonstrated

Accounting Responsibilities

• Independently process and manage accounts payable across multiple entities
• Maintain accurate A/P aging schedules and resolve discrepancies proactively
• Apply deep knowledge of the Chart of Accounts and ensure consistent coding by entity, department, and      location
• Manage corporate credit card activity in Concur, including review, reconciliation, and compliance      support
• Reconcile vendor statements and follow up on missing or incorrect invoices
• Communicate professionally with vendors, internal departments, and management regarding billing and      payment matters
• Prepare and support management reporting, including ad hoc financial analysis
• Prepare, upload, and post check, ACH, and wire payments
• Record and reconcile daily POS sales activity across multiple locations and legal entities
• Reconcile POS reports to bank deposits and investigate variances
• Perform daily bank reconciliations and assist with month-end close activities
• Manage OTA reconciliations and resolve discrepancies
• Maintain vendor W-9 records and oversee 1099 tracking and reporting support
• Post event-related payments and issue receipts to clients
• Reconcile hotel voucher programs and related settlement reports
• Upload and review food and beverage invoices in xtraCHEF, ensuring accuracy and proper coding
• Track, reconcile, and report photo sales commissions
• Enter onboard sales into RocketRez and generate A/R reports
• Distribute balance and aging reports to the Sales Department and assist with collections support
• Manage Concur credit card activity for senior leadership
• Coordinate and manage Certificates of Insurance (COI) requests for clients
• Assist with audits, CPA requests, and year-end close support
• Simple accounting journal entries
• Lead or support special projects, process improvements, and cross-functional initiatives

Required Knowledge, Skills, and Abilities

• Proven ability to handle confidential financial, employee, and client information with discretion
• Strong experience in hospitality and multi-entity accounting environments
• Advanced proficiency in QuickBooks Online or similar accounting systems
• Strong Excel skills, including data analysis, reconciliation, and report preparation
• Ability to independently prioritize work and meet deadlines in a fast-paced environment
• Exceptional attention to detail and problem-solving skills
• Strong organizational skills for both physical and digital records
• Ability to manage multiple projects and shifting priorities with minimal supervision
• Clear, professional communication skills with all levels of the organization
• Demonstrated initiative and ability to identify process improvements

Benefits 

• 401(k) & Matching
• Health Insurance plus vision, dental, life, accident, disability, hospital, critical illness, identity, pet, legal, and more.
• Paid Time Off (PTO)
• Professional development assistance
• Subsidized Parking
• Complimentary passes and discounts to Manthey Hospitality brands

M-F primary schedule, nights, weekends, and holidays as needed.