YCCI Assistant Director, Post Award Finance

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Salary Range

$90,000.00 - $165,750.00

Overview
The Assistant Director of Post Award Finance at Yale School of Medicine (YSM) plays a crucial role in supervising the financial aspects of clinical trials. This position oversees the Sponsor Invoicing and Billing and Coding Teams, ensuring compliance, efficiency, and accuracy in all post-award financial activities. The Assistant Director is responsible for managing workflows, process documentation, and implementing change management strategies to support evolving operational demands. This role also focuses on staff development, performance evaluation, and maintaining high standards of financial integrity. The Assistant Director collaborates with various departments to ensure cohesive and effective financial operations, contributing to YSM’s commitment to excellence in clinical research

Position Focus

The Assistant Director of Post Award Finance will provide direct oversight to the Sponsor Invoicing and Billing and Coding Teams, ensuring that all post-award financial processes are executed efficiently and in compliance with regulatory standards. This position is pivotal in managing the financial operations related to clinical trials, facilitating seamless invoicing, coding, and billing activities. The role demands a strategic approach to change management, as the Assistant Director will be integral in adapting to the increasing complexity of clinical trial finances, especially with the future integration of USP Rate experts. Key responsibilities include streamlining workflow, enhancing process documentation, and providing guidance and support for staff career progression. This reimagined role, is designed to meet the evolving needs of the department and ensure the continued success of YSM’s clinical research financial operations.

Principal Responsibilities
1.    Provide direct supervision to the Sponsor Invoicing and Billing and Coding Teams, ensuring efficient and compliant post-award financial operations.
2.    Oversee and streamline workflows and process documentation to maintain high standards of efficiency and accuracy.
3.    Implement effective change management strategies.
4.    Conduct regular performance evaluations, provide feedback, and facilitate career development for team members.
5.    Collaborate with various departments to ensure cohesive financial operations and address any cross-functional issues.
6.    Monitor and mitigate risks related to financial operations, ensuring compliance with internal and external regulations.
7.    Develop and maintain strong relationships with key stakeholders, including sponsors, regulatory bodies, and internal departments.
8.    Prepare and present financial reports and analysis to senior management, supporting data-driven decision-making.
9.    Lead initiatives to improve financial processes and enhance the overall efficiency of the Post Award Finance teams.
10.    Ensure the continued success and compliance of YSM’s clinical research financial operations through effective leadership and strategic planning.

Required Skills and Abilities

Ability to manage and prioritize multiple tasks in a fast-paced environment. Strong leadership and team management skills.

Excellent communication and interpersonal abilities.

Proficient in financial analysis and reporting.

Detail-oriented with strong organizational skills.

Ability to implement change management strategies effectively.

Strong problem-solving and decision-making skills.

Ability to build and maintain strong relationships with stakeholders.

Required Education and Experience
1.    Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
2.    Minimum of eight years of experience in financial management, preferably within a clinical research or healthcare setting.
3.    Proven experience in managing financial operations related to clinical trials, including invoicing, billing, and coding.
4.    Strong background in change management and process improvement.
5.    Demonstrated ability to lead and manage teams, with a focus on staff development and performance evaluation.
6.    Comprehensive knowledge of regulatory and compliance requirements in a clinical research environment.
7.    Experience in developing and maintaining process documentation and workflow management.
8.    Excellent analytical, organizational, and problem-solving skills.
9.    Strong interpersonal and communication skills, with the ability to collaborate effectively with various stakeholders.
10.    Proficiency in financial software and Microsoft Office Suite.

Preferred Skills and Abilities

Preferred Education and Experience
1.    Master’s degree in Finance, Business Administration, or a related field.
2.    Ten years of experience in clinical research financial management.
3.    Familiarity with USP Rate structures and methodologies.
4.    Experience in a supervisory role within a large academic medical center.

Principal Responsibilities

•    Directs and oversees the clinical trial operation function for a Yale Cancer Center, Clinical Trials Office oncology disease group. Creates functional strategies and specific objectives for the assigned oncology disease group portfolio and develops budgets, policies and procedures to support the functional infrastructure. 
•    Provides strategic input to leadership related to short and long-term planning for the Cancer Center Clinical Trials Office. Develops and implements short and long-term objectives for assigned portfolio related to productivity, compliance, communication and patient satisfaction. 
•    Designs and implements process improvement initiatives to meet goals and objectives. 
•    Responsible for recruiting, hiring, career development, performance evaluations, disciplinary actions, and day-to-day supervision of the clinical research professionals (clinical research managers, clinical trials project managers, data coordinators, clinical research coordinators, and clinical research nurses. 
•    Establishes priorities with appropriate timelines for to ensure efficient and effective operations. Deploys resources among teams in collaboration with faculty oncology disease group leaders.
•    Partners with the CTO Quality and Education unit to ensure proper education and training of clinical research professionals (data coordinators, clinical research coordinators, clinical research nurses and clinical research managers) as it pertains to clinical facing responsibilities. In partnership with the CTO Quality and Education unit, develops, implements, and evolves Oncology specific role-based curriculum for new employees. 
•    Ensures full compliance of clinical research operations within the span of authority of the position. Prepares responses to audit findings. Designs, implements, and monitors corrective action plans. 
•    Drives operational changes to achieve best in class operations throughout the organization based on the findings of internal or external auditors, confirming full compliance of requirements of Clinical Trials Reporting Program (CTRP). Manages and directs the data management functions inherent to oncology clinical research of assigned disease team portfolios, including effectively and efficiently collaborating with external sponsors on requisite data collection platforms.
•     Oversees the activities necessary to ensure effective and timely activation of clinical trials within disease team portfolio from stage of protocol concept through obtaining open to accrual status. Utilizes data to effectively monitor the process for protocol activation.

Required Education and Experience

Bachelor’s degree in a health-related discipline and a minimum of eight (8) years of clinical research experience with four (4) years of clinical trials research operations experience required. Three (3) years of supervisory experience required.

Required License(s) or Certification(s)

Required License(s) or Certification(s):

Physical Requirements

Physical Requirements:

Job Posting Date

01/09/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Clinical & Research

Compensation Grade Profile

Assistant Director, Clinical Trials Operations (M6)

Time Type

Full time

Duration Type

Temporary / Casual

Work Model

Hybrid

Location

2 Church Street South, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.