Youth Ministry Administrative Assistant

St. Mary of the Assumption, located in Pylesville, MD is seeking candidates for a Youth Ministry Administrative Assistant. St. Mary's is seeking an energetic, organized, and faith-filled individual to serve as our Youth Ministry Administrative Assistant. This person will provide administrative leadership and organizational support for our growing Magnify Youth ministry while serving as a welcoming and visible presence for teens on Tuesday evenings. This role is ideal for someone who enjoys planning, communicating, leading behind the scenes, and helping create an engaging ministry environment where young people encounter Christ and build authentic community. This is a part-time position working 8 weekly hours.

Essential Functions

Administrative Leadership

• Help to coordinate and organize all Tuesday evening youth ministry programming.


• Prepare weekly agendas, schedules, discussion guides, and meeting materials.


• Maintain calendars, timelines, and planning documents for upcoming events and series.


• Coordinate logistics with professional and volunteer leadership.


• Order supplies and materials needed for meetings and events.


• Serve as the primary point of contact for Tuesday night programming logistics.

 Communications & Marketing

• Communicate upcoming events, deadlines, and ministry needs to the parish marketing team.


• Generate ideas for social media, bulletin announcements, emails, videos, and promotional campaigns.


• Help ensure communications are timely and accurate.


• Assist in promoting youth events and increasing participation.

Leadership Team Support

• Schedule Youth Ministry Leadership Team meetings.


• Send meeting reminders, agendas, and follow-up communications.


• Maintain action items and assist with project coordination.


• Help ensure ministry initiatives stay organized and on schedule.

 Tuesday Night Ministry Presence

• Serve as a welcoming face of Magnify Youth each Tuesday evening.


• Assist with setup, hospitality, and organization before, during, and after gatherings.


• Build positive relationships with youth, parents, volunteers, and visitors.


• Support a fun, safe, organized, and Christ-centered environment.

Position Qualifications

• Be a practicing Catholic who supports the mission and values of the Church.


• Possess excellent organizational and administrative skills.


• Demonstrate strong written and verbal communication abilities.


• Be dependable, proactive, and able to manage multiple projects simultaneously.


• Have experience using Google Workspace or Microsoft Office.


• Be comfortable working with volunteers, parents, and teenagers.


• Bring creativity, initiative, and new ideas to ministry planning.


• Exhibit professionalism, leadership, and a servant's heart.

Preferred Qualifications

• Previous experience in youth ministry, education, event planning, or nonprofit administration.


• Experience with social media or marketing.


• Familiarity with parish life and Catholic youth ministry.

 Schedule

Approximately 8 hours per week, including:

• Tuesday evenings for Magnify Youth gatherings.


• Flexible administrative hours throughout the week as coordinated with the Pastor and Office Manager.

Expectations

The Youth Ministry Administrative Assistant will play an important role in helping Magnify Youth thrive by combining exceptional organization with a welcoming ministry presence.  Success in this role requires initiative, teamwork, attention to detail, and a passion for helping young people grow in their relationship with Christ.

Pay Rate:  $20.00, Hourly

Benefits:  This is not a benefit-eligible position.