Accounts Payable Clerk

BACKGROUND: Since 1952, Beacon Group has been creating opportunities for people with disabilities across Southern Arizona, Phoenix and beyond. As a registered 501(c)(3) non-profit, Beacon serves over 2,000 people with disabilities each year. Beacon provides job training and placement, supported and center-based employment, and day treatment programs to assist the more than two-thirds of working-age people with disabilities who do not have a job. As a Beacon employee, you can be a part of delivering our mission and improving the lives of people with disabilities.

POSITION INTRODUCTION:

Beacon Group is seeking an Accounts Payable Clerk.

This is an opportunity for a accounts payable clerk professional to use their skills and experience to deliver a mission much bigger than financial results. If you love our mission, you will have more fun and fulfillment than you have ever had in your career.

Beacon Group offers a benefits plan (medical, dental, and vision), ancillary benefits and retirement plans, a generous paid time off program, and a business casual environment.

BENEFITS:

• Competitive wages/salaries.
• 401(k) plan with 4% company match.
• Competitive health insurance benefits with several options to choose from (effective 1st of the month after 30 days). Many employees have $0 monthly medical insurance premiums.
• Dental, vision, life and array of other insurance plans to choose from.
• Employee Assistance Program.
• Vacation, sick leave and extended sick leave plus holidays and floating holidays.

DUTIES AND RESPONSIBILITIES:

• Update and maintain accounts payable vendor database in an accounting system.
• Process invoices and expense reports for payment by verifying that transactions comply with financial policies and procedures; and coding with proper general ledger account numbers, obtaining the required approvals by processing invoices through a paperless AP system, and posting invoices to accounts payable module and general ledger in the accounting system using proper due dates.
• Perform a 3-way match for purchase order invoices in Sage 100: match invoices to purchase orders and receiving documents.
• Monitor and review credit card statement online and ensure the paperless process is followed by all credit card users; ensure the deadlines are met and all required information is provided and accurate; upload accounting information into the accounting system.
• Clarify any questionable items on invoices or expense reports; research and resolve invoice discrepancies and issues; review and verify invoices and check requests for supporting documentation, verify and calculate all extensions and total on invoices, ensure sales tax is charged only in appropriate circumstances, monitor for any discount payment opportunities.
• Manage check run by generating checks on a schedule consistent with invoice due dates, print checks and prepare for mailing.
• Monitor vendor accounts to ensure payments are up to date; reconcile monthly vendor statements to our records.
• Additional responsibilities include data entry and other miscellaneous tasks to assisting a payroll clerk.

QUALIFICATIONS:

• High school diploma or its equivalent with at least two years of experience in accounts payable.
• Proficient in Microsoft Excel, Word, and Outlook
• Understanding of basic bookkeeping and accounts payable principles

WORK HOURS AND SCHEDULE: Monday-Friday 40 hours

We are proud to be an Equal Opportunity/ Affirmative Action employer - qualified females, minorities, disabled persons, and veterans are encouraged to apply.

Beacon focuses on career development and promotion for Direct Support Professionals -people are at the core of everything we do. If you are looking for a career and not just a job, you are in the right place!