Immigration Specialist

Kelaca is looking for an Immigration Specialist for our client partner in Phoenix, AZ . You will ensure a smooth and efficient immigration process for associates hired into the US and those on international assignments. You should be skilled at immigration, visa support, communication, and documentation.

Key Responsibilities :

Immigration Support

• Collaborate with our external immigration attorneys to manage all aspects of business visitor visas, employment visas, permanent residency applications, and citizenship applications, ensuring exceptional service.
• Guide visa processing times, sponsorship requirements, associated risks, and costs for potential candidates.
• Maintain and review visa tracker, ensuring timely initiation and filing of extensions.
• Ensure full compliance with immigration records maintenance.
• Draft and complete visa/travel letters as needed.
• Identify process improvement opportunities and develop recommendations to enhance efficiency and improve the employee experience.
• Coordinate resolutions to complex immigration matters with outside counsel, communicating solutions to employees and the business.
• Educate managers and employees on visa and green card application and renewal processes.
• Communicate global immigration policies and develop procedures across the region.
• Conduct regular internal audits and support ad-hoc projects as needed.

International Transfer Support

• Collaborate with our external immigration attorneys to manage all aspects of international assignments, including visa preparation and the development of assignment offers, packages, and support.
• Serve as the primary point of contact for employees undergoing international assignments and relocation, offering guidance and support throughout the assignment.
• Partner with internal HR COES (Staffing, Benefits, Payroll) to provide clear communication and successful support to the associate.
• Collaborate with HR Business Partners to create and communicate relocation packages, answering questions and resolving issues.
• Consult with Talent, other stakeholders, and business units to determine the options for international moves.
• Provide advice on international employee mobilization topics, creating and building knowledge in our global mobility information repository.
• Develop new approaches to streamline mobility processes globally.
• Develop and maintain strong relationships with key HR and business contacts.
• Work closely with external vendors to ensure exceptional service to employees and maximize cost efficiencies.
• Coordinate internal transfer requirements for international assignments and permanent transfers, such as payroll, pension, benefits, and HRIS updates.

Skills and Experience :

• Bachelor’s degree in Human Resources, Business, or a related field
• 5+ years in professional fields, preferably in HR
• Experience with global immigration work and residence permit for expat country-to-country moves, nonimmigrant visas (H-1B, H-1B1, B-1, E-3, F-1, J-1, L-1, and O-1 visas), PERM labor certifications as well as immigrant visas.
• Ability to train others on immigration practice and procedures, review work, and prepare training documents.
• Strong communication and interpersonal skills
• Proven experience developing trusted relationships at all levels of an organization including senior level talent to drive programs.
• Excellent organization and time management skills, strong attention to detail, proven history of managing projects, meeting deadlines, and producing excellent deliverables.
  

Job Type: Full-time

Hours of Work in Office: Monday-Friday; 8am-5pm

FLSA Exemption Status: Non-Exempt

Apply to Kelaca today so we can schedule a conversation with you to further discuss this exciting opportunity.

Kelaca is an Equal Employment Opportunity company and does not discriminate in employment based on: age, disability, national origin, race, color, religion, veteran status, genetic information, gender, sex, gender identity, sexual orientation, pregnancy, or other non-merit factor.