Ward Clerk - Hiring Urgently

We are looking to hire a brilliant Ward Clerk to join our diverse team at ARCADIA RETIREMENT in Honolulu, HI.
Growing your career as a Full Time Ward Clerk is an incredible opportunity to develop excellent skills.
If you are strong in decision-making, adaptability and have the right mindset for the job, then apply for the position of Ward Clerk at ARCADIA RETIREMENT today!

Competitive pay and outstanding benefits, some of which includes:
• Employer paid Medical, dental, vision, drug insurance, Group Term Life and AD&D Insurance = Estimated Annual Value of $7,300 (Full Time)
• 403(b) Retirement Plan with generous company contribution = 8.5% match after one year
• 11 Paid holidays, vacation (10+ Full Time), and sick leave accrual up to 90 days
• FREE employee meals (breakfast, lunch, or dinner) with PAID meal and break periods for employees working in our communities
• Education Assistance Program for qualified employees who want to become CNAs
• Best practices, very safe engaging work environment for all, and much more!


Purpose Prepares and compiles records in the Health Care Center. Position is Monday to Friday from 8am to 4pm. Essential Functions

• Participates in Continuous Quality Improvement and/or Quality Assurance Programs.
• Interacts with residents/clients with patience, understanding and kindness in accord with ACS’s mission and core values.
• Ensures and maintains residents’ rights and privacy.

• Maintains medical record charts on residents in unit.
• Obtains necessary authorizations regarding the release of patient information.
• Requisitions supplies designated by nursing staff.
• Answers telephone and intercom calls and provides information or relays information to patients and medical staff.
• Directs visitors to residents’ rooms.
• Distributes mail, newspapers, and flowers to residents.
• Assists with arranging appointments and obtaining transportation for residents.
• Assists with carrying out physician’s orders under the direction of the nursing staff.
• Performs the necessary duties for emergency drills and situations such as fire, fire alarms, hurricanes, and other possible emergencies as outlined in the Disaster Manual.
• Ensures departmental compliance with corporate, state, and federal safety guidelines.
• Other duties as assigned by the Arcadia Family of Companies.

Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Required Competencies Communication Skills

1. Communicates well, both verbally and in writing.
2. Recognizes the need to speak carefully and professionally as representative of Arcadia Family of Companies (AFC).
3. Utilizes discretion and tact for sensitive and confidential matters.

Interpersonal Skills

1. Demonstrates sensitivity toward diversity.
2. Engages and builds positive relationships with employees and those outside AFC to achieve positive results for our residents.
3. Encourages people to work together.
4. Accepts suggestions and constructive criticism to strengthen capacity and understanding.

Continuous Learning

1. Continues to seek learning opportunities and integrates knowledge into work practice and personal development; shares knowledge willingly with others.
2. Works with others to gain knowledge; learn from others’ experiences and expertise.
3. Completes necessary training and education to ensure department’s effectiveness.

Productivity/Efficiency

1. Performs Essential Functions and Required Competencies with minimal supervision.
2. Recognizes own personal and professional limitations and seeks assistance as required.
3. Identifies organizes and prioritizes workload, tasks and schedules. Disseminates information to appropriate parties.
4. Independently conducts follow ups to ensure timely completion and compliance.
5. Understands and summarizes activities and actions into concise data.
6. Recognizes situations that require tact, confidentiality or acknowledgement.
7. Insights on resources/contacts and attempt to broaden base.
8. Acts as a resource person to all staff regarding AFC policies and procedures and strives for adherence.
9. Uses standard office equipment, including a computer, monitor, printer, telephone, facsimile machine, calculator, copier and shredder. Proficient in computer skills as determined by AFC.

Problem Solving

1. Identifies and articulates subjects and issues. Provide suggestions and recommendations that are realistic and practical towards resolution or completion.
2. Courteously and professionally works with staff and vendors to resolve problems.
3. Analyze problems and develop strategies for resolution.

Computer Skills


Proficiency in using a computer including Microsoft Office Suite (Excel, Outlook. PowerPoint, Word) and other applicable software applications. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee must frequently reach overhead and below waist level. The employee must infrequently lift, carry, push/pull, and/or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.


Work Environment The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Reasonable accommodations may be available to individuals with disabilities. Management has the right to add to, revise, or delete information in this description.


Please apply by clicking the "Apply" button If you do not have a resume or if your resume does not include all employment you have held in the last 10 years, please complete and attach the Employment History form (located at the bottom of the page) to your application for employment. Please note that you must save the document to your computer or device before you upload the file. The Arcadia Family of Companies is comprised of the following non-profit organizations:
Arcadia Retirement Residence
15 Craigside
Arcadia Adult Day Care and Day Health Center
Arcadia Home Health and Home Care Services
Arcadia at Home
Hale Ola Kino by Arcadia


Arcadia Family of Companies is an Equal Opportunity Employer

Benefits of working as a Ward Clerk in Honolulu, HI:

● Company offers great benefits
● Opportunities to grow
● Attractive package