Alumni Office Assistant - Spring and Summer 2025

WHAT SHOULD I KNOW BEFORE I APPLY?

Welcome! We’re excited that you’re interested in applying for a position at Lewis & Clark College. Before you get started, here are a few important things to keep in mind:

• Returning Applicants: If you’ve previously been hired for a position at Lewis & Clark College, we’d love to see you back! Please close this window and log into your Workday account using your LC credentials. You can easily apply through the Talent and Performance icon on your home page.

• New Applicants: If you’re applying for the first time, we encourage you to prepare your resume and gather your I-9 documents in advance. This will help streamline your application and hiring process! For more information and resources, please visit our Student Employment Resources.

WHO WOULD I REPORT TO?

WHAT DEPARTMENT IS THIS IN?

WHEN DOES THIS POSITION BEGIN (AND END, IF APPLICABLE?

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JOB PURPOSE:  The Alumni and Parent Engagement Office serves as the primary bridge between the institution and its external community, fostering lifelong relationships through strategic programming and outreach. As a key member of this team, the Office Assistant provides essential operational support by managing frontline hospitality and event logistics, ensuring that high-profile initiatives—specifically the Alumni Weekend—are executed seamlessly. Through this engagement, students will cultivate career competencies such as Professional Communication, Technology proficiency, and Career and Self-Development,  building a versatile skill set that translates directly to post-graduation career success.

**Must be available to work in Spring semester (Feb.-May) about 6 hrs per week and with up to 35hrs per week available (May-Sept.), work during Alumni Weekend June 11-14, is a requirement of the Job expectations.**

DUTIES AND RESPONSIBILITIES:

Professional Communication

• Frontline Engagement: Serve as a primary ambassador at the Alumni Gatehouse, providing a warm and professional welcome to alumni, parents, and students.

• Constituent Outreach: Conduct professional outreach calls  and email communications to alumni and parents to encourage event participation and foster community connection.

• Inclusive Excellence & Belonging: Demonstrate a commitment to fostering a welcoming environment for all individuals; work effectively and respectfully across a diverse range of identities, perspectives, and life experiences within the Lewis & Clark community.
   

Technological Proficiency

• Database Management: Utilize the Slate database to process event registrations and perform audits to ensure data accuracy.

• Digital Content Creation: Design engaging presentations for milestone reunions and assist in the development of marketing materials and web page updates.

• Data Organization: Develop and maintain organized spreadsheets to track logistics and project progress.

• Office Operations: Support the Alumni and Parent Engagement Team with clerical tasks, including email communications and maintaining a professional office environment.

• Project Support: Develop and maintain organized spreadsheets and execute specialized projects tailored to the applicant’s unique skills and talents.
   

Career & Self-Development

• Event Logistics: Provide comprehensive support for event preparation and on-site execution, gaining "behind-the-scenes" insight into large-scale project management.

• Office Operations: Support the Alumni and Parent Engagement Team with clerical tasks, learning to maintain a professional office environment and manage competing priorities.

• Specialized Project Leadership: Execute independent projects tailored to your unique skills and talents, allowing for personalized professional growth and resume building.

SCHEDULE:

• The position follows a tiered commitment schedule:
  
  Winter/Spring semester (Feb–May): Part-time training and support (6 hrs./week).

• Work shifts available between 8:30 AM - 5:00 PM, Mondays - Fridays.

• Student must be able to work 4 - 6 hours per week, Mondays - Fridays.

• On occasion student may be asked to work evenings and/or weekends depending on the College event schedule
  
  Summer (May–Sept): Increased capacity (up to 35 hrs./week).

• During Alumni Weekend (June 11–14), Full availability required. 

• After Alumni Weekend there is flexibility to take time off to travel or continue working part or full time.

RATE OF PAY:

• $16.30 per hour

WORK STUDY REQUIREMENT:

• Federal or L&C Work Study required

OTHER REQUIRERMENTS:

• A friendly, welcoming attitude

• Ability to work independently

• Self-starter

• Excellent attention-to-detail, follow-through, customer service, and professionalism

• Ability to work quickly without errors

• Strong organizational, communication, and administrative skills

• Must have proficient PC computer skills
  
  PREFERENCES

• A reliable, flexible, patient person who is a quick learner with good judgment, leadership skills, and has strong interpersonal skills

• Work experience in an office setting is a plus

• Experience with Google Suite and Microsoft Office is a plus.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission.  We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws.  The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies.  Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators.

(https://www.lclark.edu/about/title_ix_compliance)

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. 

Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.