Assistant Marketing Coordinator

The Assistant Marketing Coordinator will provide entry-level support to the Marketing Director and Marketing Coordinator in carrying out day-to-day marketing, communication, and business development activities. This part-time internship-level role will focus on administrative support, content gathering, basic design tasks, digital updates, and assisting with proposals and events. The position is ideal for a student or early-career individual interested in gaining hands-on experience in AEC marketing, proposal development, and professional services communications.

Marketing & Brand Support

• Assist in updating marketing collateral such as project sheets, resumes, brochures, and presentations under the direction of the Marketing Coordinator.

• Help maintain digital content, including website edits, social media scheduling, and tracking analytics.

• Support branding efforts by ensuring correct logos, templates, and formatting are used in all materials.

• Help organize and track marketing assets such as photos, past proposals, and design files.

Proposal & SOQ Assistance

• Assist in assembling sections of proposals and SOQs, including formatting, proofreading, and collecting project information.

• Maintain and update proposal templates, resumes, and boilerplate content.

• Support research efforts on upcoming opportunities, competitors, and potential clients.

Business Development Support

• Enter and update client/project information in CRM or tracking systems.

• Assist with materials preparation for meetings, conferences, and networking events.

• Help coordinate logistics for conferences, trade shows, and industry events.

Internal Coordination & Collaboration

• Work with technical staff to gather project details, images, and updates needed for marketing materials.

• Support tracking of internal marketing requests, deadlines, and task lists.

• Help maintain the internal library of project profiles, resumes, and images.

General Department Support

• Provide administrative support for the Marketing Director, including scheduling assistance, meeting prep, and file     organization.

• Assist in monitoring industry trends, competitor activities, and market updates relevant to marketing and BD initiatives.

• Participate in team meetings, brainstorming sessions, and cross-department coordination as needed.

Qualifications

• Current student or recent graduate in Marketing, Communications, Journalism, Business, Graphic Design, or related field.

• Strong writing, editing, and communication skills.

• Basic proficiency in MS Office; familiarity with Canva, Publisher, or Affinity is required

• Comfortable using social media platforms and basic content management tools.

• Ability to stay organized, manage multiple tasks, and meet deadlines.

Skills & Attributes

• Highly organized with strong attention to detail.

• Positive, team-oriented attitude with willingness to learn and take direction.

• Creative thinking and eagerness to grow marketing and communication skills.

• Strong interpersonal skills and ability to work with various internal stakeholders.