DSE Summer Individualized Education Plan (IEP) Assistant

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page. Join our award-winning workforce and make a difference in the lives of our students!

ABOUT THE APPLICATION PROCESS

Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes.

Please note that application submission will be available only through 11:59 PM on the date prior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely.

Job Posting End Date:

Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site.

DESCRIPTION: 

Under the direction of the Coordinator, Department of Academics Budgets, the DSE Summer Individualized Education Plan (IEP) Assistant provides high-volume administrative and financial support during the summer months (June–September). This temporary role is responsible for the intake, validation, processing, and submission of employee timesheets and salary vouchers.

The position supports compliance, bi-weekly payroll processing, and internal standards by ensuring all timesheets and vouchers are accurate, complete, and submitted in a timely manner. The role operates in a deadline-driven, and compliance-focused environment.

Initial training, periodic check-ins, and certain assigned tasks may require in-person work in an office setting; however, there is potential for remote work.

MINIMUM QUALIFICATIONS:

Applicants must meet all of the following qualifications listed below to be considered for the vacancy. Use the application, cover letter, and resume to specifically address each qualification

Education:

• A minimum of a high school diploma or GED equivalent may be required.

PREFERRED QUALIFICATIONS: 

• Experience with Microsoft Teams 

• Experience with Google Suite applications

• Strong interpersonal skills for interacting with staff

• Strong organizational skills and attention to detail in managing a high volume of timesheets and preparing financial data for payroll review and processing.

• Detail-oriented with the ability to manage structured datasets and maintain accuracy within a high-volume workflow environment. 

ESSENTIAL POSITION RESPONSIBILITIES:

• Manage the intake, review, and tracking of employee timesheets using a centralized e-mailbox and organizational tools. 

• Validate all timesheets against the developed criteria and compliance measures

• Communicate with staff regarding corrections and ensure timely submission to meet bi-weekly payroll deadlines.

• Track submission timelines and ensure adherence to payroll deadlines

• Consolidate timesheet details by utilizing Excel query functions

• Collaborate with the Office of Human Resources to verify and apply correct employee per diem rates.

• Prepare and submit bi-weekly salary vouchers in accordance with the Division of Payroll guidelines

• Communicate with Department of Special Education leadership to ensure the timely approval of all submitted salary vouchers

• Retain digital documentation and records in accordance with organizational procedures and recordkeeping requirements.

• Perform other clerical and administrative duties as assigned

This job description is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES 

The list below is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.   

• Basic Computer Literacy

• Intermediate Excel skills

• Proficiency in Microsoft Outlook

• Self-starter and detail-oriented

• Ability to communicate effectively

• Previous clerical, administrative, or data entry experience

ADDITIONAL REQUIREMENTS:

Start/ end dates:

• Start date: June 15 (including training period)

• End date: August 24  - September 18

Hours:

• 15 hours per week, minimum for internal hire; 

• 20 hours per week for external hire, as he/she may require additional time to acclimate;

Less time may be required during the training period in June.

Location: 

Hybrid (Central Office / remote)

Initial training, periodic check-ins, and certain assigned tasks may require in-person work in an office setting; however, there is potential for remote work.

APPLICATION REQUIREMENTS:

A complete application must be submitted including an official proof of education. Once your application has been submitted, you will not be able to add documentation or make any changes. An incomplete application will not be accepted.  Resumes will not be accepted in lieu of a completed application.

The applicant must be eligible to work in the United States. Employment applications are accepted online only. A completed application must include the following 

• An official proof of education may be required (a copy of official HS Transcript/ HS Diploma, official college transcript  from an accredited college or university approved by the US Department of Education).

• Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here. 

• All employment and volunteer history from the past 10 years with no gaps including employment dates, position held, and name of the supervisor. 

EMPLOYMENT INFORMATION  

Compensation 

This is a temporary position. The hourly rate of pay  is $22 to $28 per hour based on assigned tasks. 

Benefits 

HCPSS offers Sick and Safe Leave for eligible temporary employees. Additional information can be located on the HCPSS Website for temporary employees. 

Temporary employees are also eligible to participate in the Supplemental Retirement Savings Plans: 403(b). 

Pre-Employment Requirements 

Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors.  

All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing.
 

Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship. 

For questions regarding job requirements, please contact Dayle C. Arthurton at [email protected]

For Questions regarding application, please contact Faria Nazrul at [email protected]

EQUAL OPPORTUNITY EMPLOYER

To request an accommodation during the application or interview process due to a documented disability, please email [email protected].

HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability,  sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.