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Work Experience:

Work Experience Description:

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Job Summary

The ELT Office Assistant provides administrative, operational, and program support for the ELT Department. This position assists faculty, staff, tutors, and students with office operations, communication, events, and departmental projects.

Primary Responsibilities

- Administrative & Office Support:

• Greet visitors and assist with routine inquiries
• Answer phones and handle departmental correspondence
• File documents and assist with data entry
• Maintain office organization and supplies
• Perform clerical duties following established procedures
• Monitor and maintain departmental printers by refilling paper, replacing toner, and assisting with ordering printing supplies when needed.

- Printing, Design & Materials:

• Create, print, and distribute posters, flyers, programs, and certificates
• Assist with Canva-based designs for department events and programs
• Maintain editable templates for departmental materials
• Use office equipment (copiers, scanners, printers)

- Program & Event Support:

• Assist with logistics for ELT programs and events (e.g., English Evening Exchange, graduation activities)
• Support room scheduling, attendance tracking, and communication with faculty and tutors
• Assist with event setup, takedown, and basic AV support as needed

- Mail, Facilities & Technical Coordination:

• Pick up and distribute departmental mail
• Assist with submitting IT and Facilities Management service requests
• Coordinate with campus offices as needed to support department operations

- Organization & Resource Management:

• Help organize storage and resource areas
• Assist with inventory tracking and surplus procedures
• Perform other duties as assigned

- Skills & Qualifications:

• Positive attitude and strong customer service skills
• Organized, detail-oriented, and dependable
• Able to work with diverse personalities
• Comfortable using computers and office equipment
• Familiarity with Microsoft Office and Canva (or willingness to learn)
• Able to take direction and work with minimal supervision

- Requirements:

• Student employee in good academic standing
• Minimum commitment of one year preferred
• Ability to work up to 19 hours per week

Education

• High school diploma or equivalent

Work Experience

• 3 Months of General Work Experience

Physical Demands

• Typical office environment

Base Rate Per Hour:

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