Employee Experience Coordinator - Spring / Summer 2026

The Employee Experience Coordinator is a full-time, summer seasonal role within the Talent & Culture department. This dynamic position focuses on onboarding, employee housing, international staff travel / activities, employee events, staff socials, and departmental operational support. This position reports to the Employee Experience Specialist and works closely with them. 

The Employee Experience Coordinator leads the employee housing program, coordinating arrivals, departures, accommodations, and inspections. They coordinate international staff arrival/departure and activities. They also assist with planning and hosting employee events. Additionally, the Coordinator supports the day-to-day operations of the department, including staff check-in, onboarding, offboarding, and other general human resources functions.  

This role requires strong computer skills, professionalism, and the ability to thrive in a fast-paced, inclusive environment.  

WHAT'S IN IT FOR YOU? 

• Summer Season: 3 Meals Daily and Employee Housing Available.  

• Access to our world-class facilities. You will work and play in the same innovative environments as professional and Olympic athletes. 

• Discounts on food, retail and gear.  

• Career Development and growth opportunities here and at our facilities across the globe. 

• A connection with people who share the same passions and embrace each other’s unique and individual styles.  

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Coordinate travel arrangements, off-site activities, and key aspects of Woodward PA’s international employee program-including onboarding and check-in.  

• Contribute to Talent & Culture operations, including staff check-in and onboarding processes.  

• Perform general human resource related duties as required including the tracking of high-volume employee onboarding components and certifications.  

• Detailed data entry in our HR information system.  

• Assist with planning and hosting employee events,  

• Maintain accurate data entry, file management, and documentation organization as required.   

• Execute and manage the day-to-day operations of the employee housing program under the direction of the Employee Experience Specialist, serving as the primary point of contact for housing-related questions, concerns, and communications.  

• Work closely with the T&C department to support and carry out employee housing assignments.  

• Lead the employee housing check-in process, ensuring collection of housing agreements and security deposits.  

• Perform weekly housing inspections and coordinate check-out inspections.  

• Coordinate with the Maintenance and Hospitality teams to ensure employee housing meets quality, safety, and cleanliness standards.  

• Enforce housing and company policies consistently to maintain a positive, safe, and respectful living environment.  

• Address and resolve employee housing issues and conflicts professional escalating as appropriate.  

• Support continuous improvement of the employee housing program by gathering employee feedback and recommending enhancements for future seasons.  

• Other duties as assigned.  

KEY SKILLS AND COMPETENCIES 

• Actively contributes to a positive workplace culture by building strong relationships, supporting leadership initiatives, and fostering employee engagement. 

• Ability to remain calm under pressure and meet deadlines.    

• Ability to communicate and collaborate with all departments. 

• Ability to work in a fast-paced environment with moderate supervision, agile, and able to pivot quickly.    

• Self-starter who exhibits initiative, responsibility, and accountability.    

• Strong attention to detail, organizational, and time management skills.    

• Comfortable handling confidential information with discretion.    

• Successful working both independently and within a team environment.    

• Ability to develop strong relationships with diverse groups of people.    

• Strong interpersonal skills. Able to interact effectively with individuals at all levels of the organization. 

QUALIFICATIONS 

Required Qualifications 

• 1-2 years of administrative experience. 

• 2 years of college. 

• High School Diploma or equivalent. 

• Administrative skills with MS Office and ability to learn other computer programs quickly.  

• Provide work related references upon request. 

• Employment in this position is contingent upon successful completion of all pre-hire background checks, including criminal history clearance through the Pennsylvania State Police (PATCH), child abuse clearance through the Department of Public Welfare, Motor Vehicle Record if required by position  and federal background screening via FBI fingerprinting. 

Preferred Qualifications: 

• 1 year of Human Resource experience preferred. 

• Experience working in a camp environment preferred.

PRE-REQUISITES 

Must have or be able to obtain the following prior to starting work: 

Woodward will supply information to assist you in obtaining these if needed.  

• Mandated Reporter Training Certificate 

• Safesport Training Certificate 

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS 

• Physical Capabilities: ben, twist, push, pull, stand, lift 50 lbs.   

• Must be comfortable working in an outdoor and indoor all-season environment.   

• Adhere to all workplace safety practices, expectations, and guidelines.   

• Primary on-site work location: Woodward, PA 

PREFERRED COMMITMENT 

• April 2026 - September 2026