Federal Work Study Student, Occupational Therapy

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Job Description\:  

The student directors are in charge of many aspects of running the clinic including\: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day.

Job Duties:

• Opening Duties
  • Turn on the AC units and lights 
  • Bring computer and vitals cart downstairs (no longer needed) 
  • Set-up computer with google drive, epic, schedule 
  • Print all necessary paperwork for the day  
  • Unlock cabinets with supplies 
  • Review client list including any cancellations 
• Manage volunteers 
  • Send out volunteer sign-up on email 
  • Send email to selective students and volunteers about information about where to park, what to expect, time, etc.
  • Send out shadowing sign-up
  • Delegating various cleaning organizational duties to volunteers
• Advocacy
  • Advocate for OT to other professions at St. Vincent’s and on campus
  • Attending health fairs 
• Liaison between OT department and St. Vincent’s office 
  • Communication with Liz about scheduling 
    • Send on monday 
  • Ensuring every client doesn’t have insurance coverage
  • Attending IP Clinic to update other medical professionals
    • Every wednesday 
• Financial management of funds 
  • Distribution of donated funds
  • Plan fundraisers in advance for each semester
  • Maintain clinic budget
  • Keep up budget spreadsheet 
• Planning, organizing and updating the clinic schedule 
  • Coordinating client and selective schedules
  • Updating client list for the week and distribute confirmations and cancellations to students and faculty treating
  • Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive
  • Calling existing referrals to get them on the schedule
  • Create weekly schedule on Epic

  • Check clients in/out on Epic

     

• Miscellaneous 
  • Providing treatment notes for clients as needed
  • Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral 
  • Ensure cabinets are organized 
  • Continuously seek out referrals 
  • Continuously seek out financial opportunities for St. Vincent’s
  • Ensure that supplies/linens are not running low 
  • Maintain equipment
  • Helping selective students with issues/problems that may occur during the day
• Closing Duties 
  • Take computer and other items back upstairs
  • Turn off lights, lock door handle
  • Have volunteers put back tables in the back, right corner

  • Make the following week’s schedule and add to Google Drive and Epic

     

• Monday/Tuesday
  • Call patients to confirm appointments  
  • Find new patients to fill open spots 
  • Email Liz list of spanish speaking patients to call and confirm  
  • Send out volunteer signup  
• Wednesday 
  • Go to IP clinic (usually show up around 1\:00ish)
    • Finalize schedule in Epic 
    • Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on wednesdays 
    • If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs
    • Assist with PALs
    • talk to other professions if necessary 
    • Send out outpatient schedule to students and faculty via email 
    • Schedule bus rides if needed
• Thursday
  • Print papers 
  • Call patients who need day of reminders 
  • Bring down vitals cart/big computer if needed 
  • Wash towels 
  • Check hydrocollator temperature and update log (wednesday and thurs)
  • Clean hydrocollator (biweekly)
  • Start calling patients who have not arrived five min after session start (at your discretion)
  • Update no show numbers for patients
  • Change appointment types for next weeks appointments (update initial eval to follow up)
• Other stuff throughout the week:
  • Attend monthly clinic meetings (chair)
  • Attend IP committee meetings 
  • Help facilitate clinic events (find volunteers/delegate to other people) 
  • Send OT metrics every month to [email protected] (may change)
• Chair responsibilities:
  • Attend meetings 
  • Communicate with other chairs
  • Update team on OT needs/concerns etc.
  • Vote on issues that concern OT

Salary Range:

Commensurate with experience.