Graduate Admissions Assistant (Student)

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This position is available only to enrolled American University students.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Time Type:

FLSA Status:

Summary:

The Graduate Admissions Assistant supports the LLM and SJD Programs' admissions functions by providing support for general office tasks and communications. This includes assisting with data entry, follow-up communication, creation of documents for meetings and applicant files, maintaining and directing mail, managing social media, and other miscellaneous administrative tasks. This position requires attention to detail and strong communication skills.

This position will interact with many people on a daily basis, ranging from students (around 200) and prospective students (around 800), professors, administrators, and professionals from the community. As a vital addition to the staff, this position will support and ensure that the Graduate Admissions Office is able to maintain the level of student services necessary to maintain and grow enrollment numbers. The Graduate Admissions Assistant will report directly to the Assistant Director of Graduate Admissions.

Essential Functions:

• File Maintenance: Create application files, track completion requirements, communicate application status to students, approve submitted application materials, transition files for review, and close files as necessary.

• Data Entry: Maintain accurate records for individual applicants. Track applicant status in Salesforce and LSAC.

• General Clerical: Answers the main telephone line. Directs telephone calls and walk-ins to the proper channels. Maintain the general admissions email inbox. Respond to general applicant questions via email or directing them to the correct point of contact.

• Social Media: Manage the Instagram account for LL.M. admissions. Publish videos and posts that assist with recruitment. Work with the Assistant Director to support the overall marketing strategy.

• Other duties as assigned. Graduate Assistant can suggest additional projects of interest.

Position Type/Expected Hours of Work:

• Part-time.

• 10 hours per week.

Salary Range:

• $17.95 per hour.

Required Education and Experience:

• Bachelor’s degree or equivalent in education, training, or experience.

• At least two years of office experience and/or in a university/ law office is required.

• Proficiency in Microsoft Outlook, Excel, and Word is required.

Preferred Education and Experience:

• Professional-level Spanish proficiency is preferred.

• Knowledge of databases such as Salesforce is helpful.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email [email protected].

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.