INTERNSHIP: Recruiting Operations Assistant

A national recruiting firm specializing in technical recruiting of manufacturing, engineering, IT, and construction professionals.

Join our fabulous team as a RECRUITING OPERATIONS INTERN, where you will work closely with our owner, Director, and recruiting teams, contributing to the overall success of our business and recruiting projects. You will make an impact as you support our teams in a fast-paced environment. Every day is different! Our brand is one of personal touch, high service, professionalism, and respect. If you think you have the drive and skills to fit into our diverse environment, apply today!

Duration:  September to December, 2025

Pay: $16 per hour

Location: Must live in Wisconsin

RESPONSIBILITIES

Administrative support to leaders:

• High-volume data entry into Excel spreadsheets, HubSpot, and ATS systems
• Creation of PowerPoint presentations
• Marketing tasks such as email campaign creation and execution. Develop marketing materials using Canva
• Research vendors, suppliers, companies
• Transcription of meetings as needed
• Document new business processes
• Assist and support recruiters working on multiple clients:
  • Sourcing candidates for open positions
  • Call passive candidates to approach them with a new position. Persuade candidates to consider our open positions and compare them to their current positions.
  • Schedule and conduct time-sensitive phone interviews and document conversations
  • Post jobs in the ATS and on job boards

IT Support:

• Backup data regularly
• Transfer files when needed. Upload and download documents and spreadsheets to systems

Marketing Projects

• Maintain Facebook, Instagram, Snapchat, and other social media accounts
• Develop and launch email campaigns
• Produce new marketing materials

· Must enjoy working in a fast-paced and ambiguous environment

· Available to work a minimum of 2 hours each weekday BETWEEN 8AM TO 5PM daily

· Attention to detail and accuracy. Strong spelling and grammar knowledge.

· Must have accurate and fast typing skills to do high-volume data entry and transcription

· Comfortable on the phone interacting with candidates and recruiting teams

· Proficient in MS Teams, Outlook e-mail, MS Word, Excel, PowerPoint, Word

· Driven with a sense of urgency to meet our clients’ and team members’ needs

· Strong business etiquette and professional demeanor. Able to carry yourself maturely and positively.

· Able to hold information confidential

· Able to multitask with a smile and work well under pressure

· Must be a Wisconsin resident

· Must be eligible to work in the US without sponsorship

Learn by doing REAL work

[email protected]