Internship with Investor Relations and Communications Agency

Position Overview

An Intern at Gateway provides administrative support while learning about investor relations, public relations, and business operations for a growing firm. This is a great opportunity to explore different business areas and develop corporate administrative skills with a friendly and supportive team.

Responsibilities

Reception

• Operate a multi-line telephone console to answer and direct incoming calls. Obtain caller’s contact information and forward call to appropriate party. Take and relay messages, as necessary.


• Provide information and assistance to clients and callers in a friendly and courteous manner.


• Receive visitors at the front door, greeting, directing, and announcing them appropriately.


• Update and maintain databases such as mailing lists, contact lists, and client information. (Includes Hubspot and other information systems.)


• Maintain reception and common areas in a safe and tidy manner.


• Assist with conference room reservations and set up of meetings.

Operations Support

• Assist in annual Gateway conference planning and execution including invitations, registration, meeting schedules, presentation schedules, sponsorships, etc.


• Assist Operations Manager with planning and coordination of company events.


• Prepare presentations, pitch books, and other documents.


• Assist with data entry and other administrative tasks.


• Fax, scan, and copy documents for Directors.

Qualifications

• Consistently friendly disposition and pleasant demeanor with tact, patience, and courtesy.


• Strong and effective verbal, written, and interpersonal communication skills.


• Basic computer proficiency (Microsoft Office Suite).


• Ability to handle sensitive information in a confidential manner.


• Part-time weekday daytime availability.