Marketing & Administrative Assistant

Description

• Maintain and update marketing assets and materials
• Coordinate wine shipments for events, partners, and program winners
• Assemble and distribute swag bags and event materials
• Prepare IMFs, BOLs, and documentation for wine movements
• Build and ship event kits for internal and external events
• Create and manage calendar holds for key events and programs
• Develop itineraries and PDFs for auction VIPs
• Manage wine consolidation and drop‑offs to event locations
• Ensure clear, timely communication with internal teams and external partners
• Assist the Hospitality team with event setup, execution, vendor coordination, and guest experience
• Support major events such as WVWA Auction Week, OPC activities, and seasonal tastings
• Deliver lunches, hospitality items, and guest swag bags during event weeks
• Ship wine samples to bidders, partners, and event organizers
• Assist with daily office tasks (restocking supplies, answering the door, checking mail)
• Support seasonal onboarding and harvest preparation
• Assist with technical tasting prep and all‑hands meeting setup
• Help with end‑of‑fiscal‑year and beginning‑of‑year administrative tasks
• Support harvest sample drop‑offs as needed

• Must be available April-August
• Ability to lift at least 50 pounds

WAGE TRANSPARENCY:

The base pay for this role ranges from $19.52- $27.80 per hour. Compensation will be determined by candidate experience, skills, and location.