Payroll Coordinator

Current Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Workday Internal Jobs Site for Students

Position Title:

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Job Summary:

Accepting work-study and regular pay applicants.

Upon completion of your Workday application, we need you to apply for the University Dining position also on our student employment application form.  Please use the following link. Save this link into a new browser for easy access after applying on Workday.

http://bit.ly/university-dining-employment-application

Training will begin April 2026.

Accountability 

Reports to the University Dining Assistant Manager for Employment and the Student Employment Program Manager. 

Responsibilities 

The Payroll Coordinator is responsible for verifying the student payroll for all University Dining student employees and is responsible for initiating and maintaining all payroll and personnel records for those student employees. This position requires a high degree of confidentiality and accuracy. The University Dining Payroll Coordinator works directly with full-time and student staff supervisors on payroll/human resource matters. 

Specific Duties 

• Meet with all newly hired employees to complete and process personnel payroll paperwork. 

• Assist with orientation of new student staff to their work location.  Including a tour, introductions to Student Leadership Team in work unit. 

• Hire all student employees into Workday for academic year and summer terms. 

• Check bi-weekly student payroll exceptions and approvals, as well as manage approvals in PeopleSoft. Contact student managers/full-time supervisor if any hours are inconsistent with University Centers policies. 

• Maintain accuracy of the points system and notify student employees when they receive points. 

• Verify all PeopleSoft timesheets are approved by each pay period. 

• Compile and process longevity and promotion pay increases. 

• Maintain personnel and computer files for current and past employees in workbooks. 

• Process and distribute probation correspondence for employees. 

• Work with Excel spreadsheet to update student employee status, wages, etc.  

• Train student managers and full-time supervisors on payroll procedures. 

• Assemble list of returning student employees for verification of GPA requirement as part of the pre-employment process at the beginning of each semester. 

• Work with campus Human Resources to assign online trainings to new hires.  

• Attend Supervisory Staff Orientation and act as Secretary for all Supervisory Staff meetings. 

• Attend mandatory staff meetings and pre-semester trainings (August and January) with Student Supervisory Staff. 

• Become familiar with University Dining student employment program and represent the department and/or present at STAR Registration, Orientation Days, Viewpoint Days, Admitted Student Days, etc. 

• Be accountable and abide to the policies outlined in the University Dining Student Employment Handbook. 

• Other duties as assigned by Management Team. 

Qualifications  

• Must be able to work a minimum of 15 hours per week. 

• All applicants must be at least a part-time student (enrolled in at least 6 undergraduate or 5 graduate credits) and be in good academic standing (cumulative and semester GPAs of 2.0 or higher).  

• Applicants must pass a criminal background check (only criminal activity directly pertaining to the position description will be evaluated.)  

• Successful applicants must pass all UWSP mandatory trainings along with department specific (food handling) trainings as part of their employment onboarding. 

• Upon the completion of the eight-week probationary period, the staff supervisor will conduct a performance evaluation with results impacting the students’ future employment status. 

Learning Outcomes 

Although your job in University Dining may not be directly related to your future profession, the skills you learn here are transferable and will help you within any career path while also giving you valuable work experience to strengthen your resume. As a result of their involvement in the University Dining student employment program, student employees will gain experience in: 

•  Job Knowledge 

• Personal Development 

• Responsibility/Task Completion 

• Customer Service 

• Community Engagement 

• Inclusivity at Work 

• Work Practices 

• Judgement/Problem Solving 

• Success Attributes   

• Time Management 

Base Wage 

$13.25/hour 

University Dining invites all students regardless of age, color, national origin, citizenship status, physical or mental ability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, public assistance status, or veteran status to apply for any position within University Dining. 

Key Job Responsibilities:

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.