Philanthropy Gift Administration Co-Op

TEAM OVERVIEW:
Philanthropy’s Gift Administration team, comprised of Data Input, Data Integrity, and Donor Services, serves as a critical operational function within the Division. Together, we ensure every gift received by Dana-Farber is processed securely, accurately, and in compliance with IRS regulations and gift acceptance policies. We also uphold the highest standards of data integrity, overseeing essential data management practices to ensure donor and giving information in our CRM is complete, accurate, and reliable, while providing expert support to donors and fundraisers on gift-related matters. Through this work, Gift Administration safeguards donor intent, protects institutional integrity, and ensures every philanthropic gift is handled with the highest level of care and accountability.

DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
 

OVERVIEW OF CO-OP DUTIES AND RESPONSIBILITIES:

• Manage matching gift verification and opt-out processes, ensuring timely follow-up and accurate donor data.
• Maintain and enhance donor and prospect data across DFCI databases, including CRM clean-up, biographical updates, addresses, and communication preferences.
• Support daily gift processing, gift proofing, reconciliation, and data hygiene to ensure accurate and complete records.
• Reconcile online transactions and payments and provide reporting to Finance.
• Collaborate with the Data Integrity and Donor Services functions to triage incoming inquiries, support record merges and gift processing exceptions.
• Support the Senior Director and Gift Administration team with administrative projects, Data Integrity initiatives, reporting, and fiscal year goals and priorities.

 

EXPERIENCE REQUIRED/PREFERRED:

Previous office experience (including previous remote work experience) is preferred. Data entry-related experience is also preferred.  

SPECIFIC SKILLS REQUIRED/PREFERRED:

Microsoft Office Suite knowledge required, specifically Excel. Outlook and Teams experience preferred. Power Automate preferred. 

 

DISCLAIMER:

External and internal applicants, as well as position incumbents who become disabled as defined under state or federal law, must be able to perform the essential job functions either with or without a reasonable accommodation.  The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties (including essential functions), responsibilities, and qualifications required of employees assigned to this job.  Non-essential and/or marginal job functions may be adjusted to reasonably accommodate individuals with disabilities.

 

This document does not create an employment contract, implied or otherwise.  Employment with Dana-Farber Cancer Institute is “at will.”

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.  

EEO Poster

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Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$31,200.00 - $41,200.00